Location: Lower East Side, Manhattan, NY
Job Type: aprox 20 hours a week, flex hours. 1 day minimum in office
About Us:
Based in New York City’s Lower East Side, Paul A. Castrucci Architects (PCA) is a mission-driven firm on the leading edge of sustainable, equitable, and community-centered architecture. Situated at the intersection of affordable housing, climate resilience, and community activism, our work is driven by the need to create impactful change. We specialize in designing healthy, high-performance buildings, integrating Passive House principles to foster environmental restoration, renewal, and a legacy of stewardship within the urban fabric.
Job Description:
We are seeking a self-motivated and detail-oriented Bookkeeper to join our team. The ideal candidate will have a strong background in accounting, exceptional organizational skills, and a passion for supporting the financial operations of a growing mission-driven firm.
Responsibilities:
Accounts Receivable Management: Create and send invoices, track payments, and follow up with clients to ensure timely collections.
Financial Record-Keeping: Maintain accurate records by saving invoices and receipts (both physical and digital) and reconciling banking transactions in QuickBooks.
Month-End and Year-End Processes: Oversee month-end closing, bank reconciliations, annual tax filings, and audit preparations.
Payroll and Timesheets: Process payroll and record timesheets for 18 full-time and freelance employees.
Financial Analysis and Reporting: Analyze financial data, identify trends, and prepare reports to inform management and support strategic decision-making.
Compliance and Policy Development: Ensure compliance with financial regulations, manage insurance policies, and develop internal financial policies to improve efficiency.
Project Tracking: Monitor project statuses and pending invoices using Excel.
Expense Management: Collaborate with project managers to ensure accurate time management, timely recording of billings and expenses.
Qualifications:
3–5 years of experience in bookkeeping or accounts receivable.
Proficiency in QuickBooks (3+ years of experience required) and Paychex Flex.
Strong Excel skills and experience with financial tracking systems.
Excellent organizational and communication skills.
Ability to work independently and meet deadlines.
Authorization to work in the United States.
What We Offer:
A collaborative + creative work environment in Lower East Side, Manhattan.
How to Apply:
If you’re interested in this opportunity, please submit your resume and a brief introduction (5 sentences is plenty) outlining your qualifications and experience. We thank all applicants for their interest, but only those selected for an interview will be contacted.
