Leadership training consulting firm headquartered in New York City is seeking to hire a Temporary-to-Permanent Executive Administrator/Project Manager to play a critical role in the operations of the executive team. Operating on a fully remote schedule form 9am-6pm with reachability after hours, this position will require someone to be conveniently located to New York City for monthly on-site meetings. The Executive Administrator/Project Coordinator primarily serves the President of the organization by providing administrative as well as project coordination to enable the executive team to work thoughtfully and with more insight across the business. Responsibilities:Manage the Executive Team's calendars; set up meetings and create time for execution of deliverables; manage logisticsBook travel and complete expense reportsAttend critical meetings to capture thorough notes and deliverables, synthesize notes, share key information with the appropriate groups/individuals and own assigned meeting follow-ups and action items.Act as the point of contact among executives, employees, clients, and other external interfacesProject manage selected projects and initiatives from start to finish; coordinate with certain project leaders to ensure smooth process, timeliness and communication with the President and Executive Team.Assist President with the preparation and distribution of company-wide /internal and external communications.Qualifications:Bachelor's degree in Business, Marketing, Learning and Development, Education, or a related degree5+ years of experience managing administrative support and partnering with senior executives; independently managing day-to-day tasks, long- and short-term projects and ongoing processesProven experience producing in a creative, highly collaborative, fast paced, entrepreneurial environment and building strong internal team and external client relationshipsExperience in or exposure to large corporate environments is necessaryAble to think ahead and ensure the executives have all relevant information for key upcoming meetings with clients and internal team meetingsExpert computer skills, in particular, G-Suite, Excel, Word, PowerPoint, ZOHO (or a comparable CRM database), particularly on Mac platformsRequired Skills:Organization Skills. An organized, detail-oriented driver of results who works well under pressure as a creative, flexible and proactive troubleshooter. Able to jump from priority to priority, which is essential to a role that juggles a variety of functions and projectsDetail Oriented. Extreme attention to detail, a sense of urgency, reliability, and commitment to mastering your workProblem Solving. Strong problem-solving, creative, interpersonal skills, including the ability to resolve disputes, use discretion, and observe confidentialityContinuous improvement. Able to recognize opportunities for enhancement and continuous improvement and represent sophisticated ideas in a simple, easy to understand manner to a variety of audiences. Embraces learning, acts quickly to expand own capabilities, and seeks diverse perspectives to challenge own thinking.Communication Skills. Exceptional ability to communicate and collaborate. Excellent verbal and written communication skills across levels and functions with both executives and peers. Demonstrates great follow up and strong listening skills.Team-oriented. Skilled at working within a collaborative, fast paced, entrepreneurial environment. Ability and professional maturity to work in a productive and cooperative way with a variety of people, possesses exceptional EQ.Relationship Management. Superb interpersonal, management and leadership skills, including the ability to quickly build rapport across diverse teams. Proven track record of building strong, trusted relationships.Passion and Spirit. Works with an entrepreneurial, walk-through-walls, can-do spirit. Demonstrates a passion for POAL's mission, values, philosophy and approach.Proactive & Action oriented. A self-starter who loves to own things end-to-end; possesses a high degree of self-motivation and flexibility, with a collaborative, team-oriented disposition.Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information:Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.We look forward to working with you.Beacon Hill. Employing the Future (TM)
