Executive Assistant – Real Estate Development (On-Site / Job Sites Required) Asst Project Manager
Full-Time | $90,000 Base Salary plus bonus see below -
Real estate development firm is seeking a high-capacity Executive Assistant to support the principal and colleagues across active development and construction projects. This is an in-person role that requires regular visits to job sites and direct coordination with vendors, architects, engineers, and contractors.
This is not a remote or hybrid position.
Responsibilities
Procurement and vendor coordination (architects, engineers, consultants, contractors)
Collecting and comparing bids; tracking scopes, pricing, and schedules
Managing vendor documentation (contracts, COIs, W-9s, compliance)
Coordinating with architects and engineers on drawings, revisions, and deliverables
Visiting job sites to track progress and flag issues
Cold calling and outbound communication with service providers and contacts
Maintaining project data, budgets, and pipelines
Using spreadsheets, databases, and AI tools to improve efficiency
Supporting the principal with execution, follow-ups, and deadline control
Requirements
Willing and able to travel to job sites regularly
Comfortable communicating with architects, engineers, and vendors
Strong organizational and analytical skills
Proficient in Excel or Google Sheets
Comfortable with cold calling and direct communication
Reliable, detail-oriented, and able to operate independently
Prior real estate, construction, development, or real estate procurement experience preferred MUST BE CONVERSANT WITH AI TOOLS
Compensation
$90,000 base salary
Performance bonus potential based on execution and results
Schedule
Full-time, 5 days per week
In-person / field-based role
To Apply
Email your resume and a brief description of:
Relevant experience coordinating vendors or projects
Your comfort level working on job sites
Serious candidates only.
