Job Title: Executive Assistant
Job Overview:
As an assistant, your responsibilities will primarily revolve around conducting research, assisting in administrative tasks ensuring smooth daily operations and efficient communication. This role requires excellent organizational skills, attention to detail, and a passion for literature and the publishing industry.
Key Responsibilities:
1. Research Support:
Conduct research on potential book topics, authors, and market trends.
Compile comprehensive reports on competitor analysis, market demand, and reader preferences.
Assist in identifying and contacting potential authors, agents, and collaborators.
Gather relevant data and information to support decision-making processes for book acquisitions.
2. Administrative Assistance:
Provide administrative support to editors, agents, and other team members as needed.
Manage and organize documents, contracts, and correspondence related to book projects.
Coordinate schedules, appointments, and meetings, including arranging travel if required.
Assist in maintaining databases and tracking systems for submissions, contracts, and royalties.
3. Schedule Management:
Manage and organize documents, contracts, and correspondence related to book projects.
Coordinate schedules, appointments, and meetings, including arranging travel if required.
Manage calendars efficiently, prioritize conflicting appointments, and provide timely reminders.
Handle personal tasks and errands, such as managing household staff, coordinating family schedules, and organizing personal events.
4. Documentation:
Draft, proofread, and edit documents, letters, and reports.
Perform general administrative duties such as filing, data entry, photocopying, transcription, etc.
Handle sensitive information with discretion and always maintain confidentiality.
Qualifications:
Bachelor's degree in English, Literature, Mass Communication, Sociology or related field preferred.
Previous experience in publishing, research, or administrative roles is advantageous.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office suite (Word, Excel, PowerPoint) and Google Workspace.
Strong organizational and multitasking abilities, with a keen eye for detail.
Ability to work independently and collaboratively in a fast-paced environment.
A passion for literature and a strong interest in the publishing industry.
Flexibility and adaptability to meet changing priorities and deadlines.
