Responsibilities:
Highly successful investment firm seeks a high-energy, results-driven and detail-oriented Executive Assistant to provide administrative support to their Head of Investor Relations and IR Team. As EA, you will play a critical role in supporting the department head in various administrative and operational tasks. You must be willing to commit to supporting and enhancing the firm's reputation for meticulous attention to detail, unfailing discretion and integrity.
Your days will be spent coordinating and managing complex calendars, scheduling meetings and prioritizing conflicting demands to ensure the most efficient use of the executive's time. You will provide general administrative support to the team, such as screening phone calls and drafting correspondence, preparing agendas, materials, and presentations for meetings. You will be responsible for arranging all aspects of domestic and international travel and creating detailed itineraries for the executive and the team. You will provide support when needed throughout the trip so you must be available when needed.
Qualifications
Ideal candidate will have at least 2 years of experience as an Executive Assistant or in a similar administrative role
Posess strong planning and time management skills, excellent communication skills, and the ability to operate in a resourceful and self-directed manner
Must be professional, have the ability to thrive in a fast-paced environment and meticulous attention to detail
Trustworthy - must adhere to a high level of discretion as you will have access to confidential employee and business information and will maintain the highest degree of confidentiality at all times
