Our client, a global commercial real estate firm is looking to hire a Temporary to Permanent Executive Assistant. This position will work onsite at a software development company in Midtown, Manhattan. Monday - Friday onsite, 8am - 4:30pm with flexibility for overtime. Start date early December 2025. Temp duration is approximately 90 days before conversion. Essential Functions:Promote the mission, vision, and values of the organizationProvide full executive support to the global leadership team and represent the TEAM to the client through personal, telephone, and electronic communicationsProvide administrative support to the Team, which is geographically dispersedResponsible for day-to-day office operations and record keeping systems.Manage expense report preparation in PeopleSoft. Submit expense reports, track status, reconcile corporate charge card statements and respond to any audit inquiriesPrepare and edit correspondence, communications, presentations, and other documents.Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.Responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings across global time zonesCoordinate travel arrangements through internet based travel systemPerform other duties as assignedFlexibilityMust have excellent skills with Microsoft Office suitePossess strong interpersonal communication skillsProfessional Requirements:Real estate experience preferred but not requiredMaintain confidentiality at all timesProvide excellent customer serviceBeing on time and available to the Team is a mustRepresent the organization in a positive and professional manner at all timesComply with all organizational policies and standards regarding ethical business practices.Qualifications:Minimum 2+ years of experience supporting administration at the executive level required.A bachelor's degree, or higher, in business administration, administrative assistant, or related field preferred, but not requiredExcellent computer and typing skills. Proficiency in MS Windows and Office (Word, Excel, PowerPoint, and Outlook).Pay:85K -90K perm baseBenefits: Medical, dental, vision, PTO and sick timeBeacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information:Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.We look forward to working with you.Beacon Hill. Employing the Future (TM)
