Billion-Dollar Global Holding Company in Midtown Manhattan is seeking a new Full-Time/Permanent Personal Assistant to join its C-Suite executive administrative team. This position will be based in the NYC office for the most part, but is not a traditional Assistant role as this person will need to travel as needed with the Co-CEO and his family (Europe, Asia, Israel, the Islands, etc.), which means they must possess a 24/7, “no task is too big or small” mindset and be able to travel with little to no notice, working in lockstep with the existing logistics and security teams and handling all on-the-ground travel logistics on behalf of the team when traveling with the family. Candidates must have a minimum of 5-8+ years of experience in a similar role, ideally within the travel, hospitality, and/or lifestyle industry, with knowledge of luxury travel, and a Bachelor’s degree is required. They should be dynamic, engaging, exceptionally organized, discrete/highly confidential, flexible, resourceful, and wired with a strong, “best-in-class” white-glove service orientation and an impeccable perspective on the best hotels, restaurants, activities, itinerary recommendations, etc. tightly aligned with the Co-CEO and his family’s tastes and preferences. This is a fantastic opportunity to support an amazing C-level Executive and travel the world!
Salary depends on experience (approx. 150-250k base), plus discretionary bonus eligibility.
Hybrid work schedule (4 days/week in office), with travel as needed. 24/7 availability.
Responsibilities:
Coordinate and manage all aspects of on-the-ground travel for the Co-CEO and his family.
Execute detailed logistical plans for personal hospitality events, ensuring a seamless and bespoke experience.
Collaborate with external vendors (e.g., hotels and restaurants) to secure the most desirable reservations and accommodations.
Maintain a thorough understanding of the principal’s preferences and ensure all arrangements align with their expectations.
Handle confidential information with discretion and sound judgment.
In partnership with the Co-CEO’s support team, prepare comprehensive travel itineraries, documents, and briefing materials for the principal.
Act as the primary point of contact for travel-related inquiries and troubleshoot any issues on the ground that may arise during trips.
Build and maintain long-lasting relationships with critical points of contact in all areas of hospitality around the world, including hotels, restaurants, reservations teams, venues, and desirable destinations.
Conduct global market research to identify and stay updated on the best restaurants, venues, and travel destinations.
Coordinate and accompany the principal on visits to various sites, ensuring a first-hand understanding of potential hospitality partnerships.
Develop and maintain a network of contacts within the hospitality industry to facilitate exclusive experiences and collaborations.
Assist in planning and organizing high-profile events, leveraging an extensive knowledge of premier venues and trends.
Stay attuned to industry developments, trends, and emerging destinations to provide strategic recommendations.
Requirements/Qualifications:
Minimum 5-8+ years of proven experience in a similar role within the travel, hospitality, and/or lifestyle industry.
Exceptionally organized with strong multitasking skills and the ability to handle complex logistics efficiently with immense flexibility.
Strong communication and interpersonal skills to liaise with high-profile individuals and external partners.
Ability to maintain composure and problem-solve in high-pressure situations.
Attention to detail and commitment to delivering exceptional service.
Proficiency in travel booking systems and office software.
Understanding of confidentiality protocols and discretion in handling sensitive information.
Exceptional knowledge of global hospitality trends, top-tier restaurants, venues, and travel destinations.
Ability to travel internationally and adapt to diverse cultural environments and accommodate occasional irregular hours and heavy demands.
Creative thinking and a keen eye for identifying unique and exclusive opportunities.
