Personal Assistant/Executive Assistant to CEO - Bilingual Spanish
Financial District/Law Firm
Scheduling and heavy calendar management (BOTH business and personal calendars)
Acting as a "gatekeeper" for the CEO
Taking, screening, and vetting all phone calls for CEO
Produce compliance reports that facilitate the CEO's ability to effectively lead the firm
Liaison directly with various doctor’s offices and medical facilities
Entering CEO’s tasks into Outlook and Asana to staff and ensure that they are completed
Run various personal errands as needed
Draft slides, meeting notes and documents
Manage contacts in Outlook
Perform ad hoc projects
MUST have high regard for clients, employees, and family confidentiality
MUST be able to prioritize efficiently
Requirements
Bachelor's Degree Required
At least 4 years of proven work experience as a Personal Assistant
At least 7 years of relevant experience supporting high level executives
Fluency in Spanish required
Proficient in Microsoft Office suite
Must be able to work flexible extended hours – some evenings and weekends
Hours 9- 5:30pm with flexibility for extended hours
In Office
Salary 80 - 85k Temp to Perm
All resumes to mfesinstine@phaxis.com
AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER
