Description If you're in need of Office Assistant experience with a growing firm, reach out to Robert Half to be considered for this exciting opportunity. The ideal candidate would be a highly-skilled self-starter that enjoys multi-tasking. This position would best suit a self-starter with a lot of initiative and drive. An Office Assistant position has opened up in the Charlotte. NC area. This opportunity is being offered on a short-term contract / temporary basis.As an Office Services Coordinator you will perform administrative activities including opening sorting and routing of incoming and makes preparations for outgoing correspondence post mail and packages coordinates special mailings. You will coordinate the receipt storage and issuance of stationary and office supplies and lead all aspects of periodic inventories and reorders items. You are also the first point of contact for internal facilities issues and does the logging of maintenance and cleaning for office/location services.Day to Day Responsibilities:o Receive and direct incoming calls and visitors to appropriate personnel.o Tackle routine issues and problems accordingly.o Assist Concierge in providing general hospitality services and maintaining a client-ready reception area conference rooms and other shared areas.o Request building and/or equipment.o Provide back-up support to Concierge in performing general clerical duties such as distributing and tracking packages posting mail and arranging messenger.o Troubleshoot regarding missed deliveries.o Schedule and coordinate meetings held within the office to include conference room reservation equipment needed for meetings and catering.o Coordinate the accurate maintenance of office equipment to include copiers phone systems and printers color and BW - tackle minor equipment problems independently.o Oversee the correct maintenance of off-site storage records tape back-up and hard copy - provide mentorship to Concierge on company document retention policies and procedures.o Supervise relationships with vendors that provide services and goods to the office.o Assist in the completion of the office Business Continuity plan.o Follow basic work routines and standards in application of work.o Impact through defined duties and methods and tasks are described in detail.o Deliver your own output by following defined procedures / processes under close supervision and mentorship.o Use interpersonal skills to exchange straightforward information.o Draft reports and correspondence and answer common inquiries or complaints from clients co-workers and/or supervisors.Requirements Top 5 Must have Skills:o Customer service/concierge orientedo Intermediate skills with Microsoft Office software Excel Word PowerPoint and Outlook.o Ability to comprehend and interpret instructions and ask clarifying questions to ensure understanding.o Implement existing procedures to address straightforward problems has limited opportunity to exercise discretion.o Ability to thrive in a fast-paced work environment.Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .
