50Coast Renovation & Remodeling is seeking a Remote Administrative Assistant to join our team. This position serves as the first point of contact for clients, vendors, and contractors, while providing critical administrative, financial, and project coordination support to ensure smooth and efficient operations. The ideal candidate is highly organized, detail-oriented, and committed to delivering exceptional client service throughout the renovation process.
Key Responsibilities:
Serve as the primary point of contact for clients, contractors, and vendors.
Schedule and confirm client meetings, project consultations, and site visits.
Support project managers by maintaining project schedules, timelines, and documentation.
Prepare, update, and distribute contracts, permits, and work orders.
Maintain organized filing systems for project records and office documentation.
Process and track invoices, purchase orders, and expense reports.
Collect, review, and submit time sheets for renovation staff.
Communicate with vendors and suppliers regarding orders, deliveries, and invoices.
Track materials, tools, and equipment orders to ensure timely delivery.
Draft and prepare reports, proposals, and client presentations.
Support management with project status updates and progress reporting.
Assist HR with on-boarding, record-keeping, and employee communications.
Perform additional administrative duties as assigned by management.
Qualifications:
Minimum 2 years of administrative experience; experience in construction, renovation, or a related industry preferred.
Strong written and verbal communication skills with a professional demeanor.
Excellent organizational and time-management skills with strong attention to detail.
Proficiency with Microsoft Office, Google Workspace, and other business software; familiarity with project management tools is a plus.
Ability to manage multiple priorities in a fast-paced, remote work environment.
Demonstrated commitment to providing exceptional customer service and team support.
Compensation & Benefits:
Wage Rate: $32.50 per hour
Comprehensive benefits package including health, dental, vision, and 401(k)
Opportunities for professional growth within an expanding organization
Collaborative and supportive company culture
Competitive compensation commensurate with experience
