Job Summary:
Swanson Capital Group is a small, family-owned real estate investment and development firm specializing in ground-up construction, fix-and-flips, and buy-and-hold properties. We’re looking for a highly organized and proactive Personal Assistant / Project Manager to join our team and help streamline operations, manage projects, and keep things running smoothly. If you thrive in a fast-paced environment, enjoy wearing multiple hats, and love the idea of working with real estate investments and construction, this is the perfect opportunity for you!
Responsibilities:
Maintain and manage personal and business calendars, scheduling appointments, meetings, and project timelines. Ensure efficient time management by prioritizing tasks and avoiding scheduling conflicts.
Act as the primary liaison between buyers, sellers, wholesalers, lenders, and title companies to ensure smooth real estate transactions. Track contract timelines and deadlines to ensure compliance and timely closings.
Travel to real estate projects to take pictures and document progress using project management software (e.g., Company Cam). Verify project milestones and completeness, ensuring quality control.
Maintain detailed records of construction and renovation progress.
Organize, store, and maintain an effective filing system for contracts, reports, invoices, and other important documents. Handle clerical duties such as data entry, document preparation, and professional correspondence.
Assist with creating, recording, and posting social media content as necessary. Help capture project updates and behind-the-scenes content to enhance online presence.
Manage and coordinate cleaning crews, furniture assembly contractors, and other service providers to prepare properties for listing. Oversee final staging, ensuring the property is market-ready.
Answer phone calls professionally, take messages, and direct inquiries as needed.
Provide general administrative support, handling daily operational tasks.
Experience:
Currently enrolled in college or recently graduated – Ideal for students pursuing Business, Real Estate, Construction Management, Communications, or a related field.
Previous internship, part-time job, or administrative experience is a plus – But not required! We value attitude and willingness to learn over years of experience.
Highly organized and detail-oriented – You enjoy staying on top of tasks, managing schedules, and keeping things running smoothly.
Strong communication skills – Comfortable interacting with different people via email, phone, and in person.
Self-motivated & proactive – You take initiative, solve problems, and don’t need constant supervision to get things done
Tech-savvy – Familiarity with Google Suite (Docs, Sheets, Calendar) and social media platforms is a plus. Willingness to learn project management tools like Company Cam.
Interest in Real Estate & Construction – If you love real estate, home design, or project management, this is a great opportunity to gain hands-on experience.
