Position: Corporate Administrative Assistant Location: Greensboro, NC General Position Summary The Administrative Assistant is responsible for providing administrative support and reception support to our corporate office. This position will provide general assistance to all levels of corporate staff within Adams Electric Company.Responsibilities:
Greets clients, visitors, and guests; determines the purpose of each person’s visit and directs or escorts him or her to the appropriate location.
Answers, screens, and directs phone calls to staff; takes messages and schedules appointments if necessary.
Receives mail, documents, packages, and courier deliveries and delivers or distributes items.
Performs administrative and clerical support tasks.
Performs basic filing and recordkeeping.
Maintains office supplies and coordinates maintenance of office equipment.
Maintains filing systems as assigned.
Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
Responds to and resolves administrative inquiries and questions.
Coordinates and schedules travel, meetings, and appointments for managers and executives.
Performs other duties.
Qualifications:
High School Diploma or equivalent required, Associate Degree in Business Administration preferred
Minimum 2 years’ office administrative work experience
Can be a combination of education, training and relevant experience.
Required Skills:
Excellent interpersonal and customer service skills.
Basic understanding of administrative and clerical procedures and systems.
Proficient with Microsoft Office Suite or related software.
Ability to prioritize and manage multiple tasks, changing priorities as necessary
Ability to work under time pressure and adapt to changing requirements with a positive attitude
Effective oral and written communication skills as required for the position
Ability to be self-motivated, proactive and an effective team player
Ability to interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others
Positive “can do” attitude a must
Work Environment/Job Conditions:
General work environment – sitting for long periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions such as fluorescent lighting and air conditioning.
Noise level is usually low to medium
Occasional lifting of up to 35 lbs.
Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
