Office Manager Internship

Office Manager Internship

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Job Description

As our Office Angel intern, you make miracles happen for our Amsterdam office location. You love to organize and manage projects such as internal events, social programs, and the office interior. You can juggle a number of different priorities at once. You’re famous for your positive attitude, efficient work methods and you take on any task with a smile to make sure everything at the office runs smoothly. You love to see how a fast-growing company is run from a foundational level and like to work cross-functionally with all kinds of different teams.

The biggest project at this moment will be re-opening the offices. We will start soon with re-decorating/building the office to a new hybrid workplace after all of us working remotely for more than a year. An exciting project where you will be the first person of contact.

You will have some 170 colleagues either working remotely and/or working in our office. Your job is to make it as easy as possible for them to do their work wherever they are. You provide them guidance from A to Z, but you also manage them to take responsibilities on their own.

• You will have an important role in making Byndies feel welcome in our ‘new’ reopened office.
• First point of contact for colleagues, suppliers, customers, etc.
• Greet visitors, offer refreshments, and alert appropriate parties of visitor's arrival.
• Manage all aspects of the office: order supplies, keep inventory, ensure that every Byndie has what they need in order to be successful and ensure that the office runs smoothly.
• Answer phones and direct calls as needed.
• Take care of incoming and outgoing mail and courier services.
• Keeps the invoice archive updated, creating PO’s and manages incidents.
• Ordering office supplies, presents, swag and process invoices.
• Help coordinate both in-office and off-site events.
• Support for travel arrangements.
• Assist with scheduling meetings.
• Assist with new hire onboarding; set-up desk space, facilitate ongoing communication regarding necessary supplies, training, etc. prior for the new hire’s start date.
• You will be guided by the Office manager of Amsterdam and London.
• You will be working closely together with our Facility manager EMEA.
• You will learn a lot about all the aspects of Office Management.

Qualifications

• You need to be available for a full-time internship from the beginning of August/September 2021. The sooner the better as we will be redecorating the office and preparing for the hybrid way of working. The internship would end at the end of February.
• You pursue education towards (Office) Management, Personal Assistant/Secretary at an HBO level.
• You possess excellent written and oral communication skills in Dutch and English.
• You have an outgoing and friendly personality and you love to work with an international team of office managers throughout EMEA.

• You need to be enrolled in a school/university throughout the whole duration of the internship.

• Due to the current COVID-19 restrictions, you need to be based in the Netherlands already.

• You are a motivated, proactive, independent, and organized self-starter.
• You are able to prioritize multiple conflicting tasks simultaneously. You get things done.
• You find it easy to build good working relationships both remotely and in-person.
• You are a team player with the drive to work autonomously.

Additional Information

• Work experience in a global scale-up Tech company (7offices in 5 countries)
• The chance to be part of a young and ambitious team of internationals
• On-the-job training
• A broad scope of responsibilities through which you can learn and expand your skillset
• Apple MacBook
• Access to LinkedIn Learning
• Competitive internship fee