We are seeking a detail-oriented Project Coordinator to support our Projects Department in Cary, NC by assisting 4-5 project managers in delivering projects on time and on budget.In this role, you'll be instrumental in ensuring all stakeholder expectations are met while maintaining the highest performance standards. This position reports to the Projects Department Manager.Key ResponsibilitiesProject Initiation: Prepare kickoff meeting materials, project plans, and introduction letters; attend meetings and document discussionsDocumentation Management: Review, assemble, and organize submittals and O&M specifications for I&C and mechanical systems in PDF formatStandard Products: Generate submittals and O&Ms for standard products using project informationCoordination: Coordinate hardcopy submittals and O&Ms with administrative supportProject Tracking: Update and maintain project plans including POs, transmittals, change logs, and milestone schedulesInventory & Expediting: Track and expedite equipment, instruments, and materials; manage I&C inventory for bulk-ordered panel partsAdministrative Support: Update PM assignment sheets, assist with invoicing, warranty items, and project closeout documentationSystems Management: Maintain project information in Asana/Smartsheet; create and manage base project templatesProcurement Support: Assist with I&C purchasing, including quotes and purchase requisitions using LATIS ERP systemOther duties as assigned by the Projects Department Manager.
