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Essential Job Functions:
Assists with recording and/or coding of receipts and collects related documentation by working closely with city departments.
Assists with processing of accounting and financial documents and transactions in compliance with all applicable rules, regulations and procedures.
Assists with maintaining, reconciling and balancing various accounts, records and ledgers and/or reviews reconciliations prepared by others, verifies daily entries in the general ledger, investigates inconsistencies and proposes appropriate adjustments.
Prepares monthly reconciliation of the citys bank accounts as directed.
Monitors miscellaneous accounts in the accounts receivable system.
Assists with compiling, preparing and/or generating financial reports and statements for distribution to internal and external users.
Assists with the maintenance of centralized files of externally funded programs and other grant activities.
Maintains financial records as well as the associated filing systems.
Assists with the management of a variety of fiscal and accounting functions pertaining to areas such as general accounting and financial reporting.
Assists the Special Assessments Clerk, including responding to special assessment requests and inquiries; calculating special assessment prepayments; researching special assessment issues; adjusting assessments and legal descriptions as directed; and assists with completion of annual certification of special assessments to the county.
Assists with preparation of the annual budget, in coordination with other personnel as assigned.
Assists with the collection and reviewal of 1099 federal and state tax filing forms; Interprets regulations and assists with the preparation of the annual 1099 federal and state tax filing forms.
Assists with the preparation of audit schedules and other reports, as assigned.
Conducts accounting studies and special projects and prepares reports of the results, as assigned.
Researches discrepancies of financial information and/or documentation for purposes of reaching resolutions, ensuring accuracy and adhering to procedures in collaboration with staff.
Responds to requests from city personnel for information and assistance; provides advice and accounting guidance to departmental staff and other departments in the decentralized accounting system, as directed.
Performs all work duties and activities in accordance with City policies and procedures.
Other duties as assigned and in cooperation with other accounting personnel and administration.
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NOTE: The functions and duties listed are intended only as illustrations of the various types of work that may be performed and reflect the general details necessary to describe principal functions of the job as identified and shall not be considered as a detailed description of all work requirements that may be inherent in the position.The omission of the specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.Minimum Experience and Education Requirements:
Education: Associate degree with 2 years+ in bookkeeping or accounting-related field is preferred.Knowledge, Skills and Abilities:
Preferred Knowledge:
Operational characteristics of computerized accounting systems
Operational characteristics of applicable financial software
Principles and practices of software troubleshooting
Preferred Skills and Abilities
Knowledge of computer software programs (Microsoft Word, Excel).
Troubleshoot various software problems
Communicate clearly and concisely
Establish and maintain effe tive working relationships with those contacted in the course of business
Performs the essential functions of the job with, or without, reasonable accommodation
Special Requirements:Must be bondable.Working Conditions:Environmental:
Office environment; exposure to computer screens. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works indoors but sometimes travels within the city for reasons related to the job. The noise level in the work environment is moderate.Physical:
Essential and supplemental functions may require physical condition necessary for standing or sitting for prolonged periods of time; extensive use of computer keyboard and mouse. While performing the duties of this job, the employee is frequently required to sit; talk or hear; use hands to finger, handle, feel or operate objects, and reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.Language Skills:
Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations. Ability to write reports, business correspondence and procedure manuals. Ability to effectively present information and respond to questions from managers, employees, and the general public.
Mathematical Skills:
Ability to calculate figures and amounts.Reasoning Ability:Ability to define problems, collect data, establish facts, and draw conclusions. Ability to deal with problems involving several concrete variables.Other Skills and Abilities:
Ability to communicate clearly and concisely, both verbally and in writing. Ability to perform duties with awareness of all City of Williston requirements, ordinances, and policies.
