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Senior Business Administrator, Office of Operations & Finance, College of Medicine
Current UC employees must apply internally via SuccessFactors >
Founded in 1819, the University of Cincinnati ranks among the nation\'s best urban public research universities. Home to more than 50,000 students, 11,000 faculty and staff and 340,000 alumni, UC combines a Top 35 public research university with a physical setting The New York Times calls \"the most ambitious campus design program in the country.\"
With the launch of Next Lives Here, the Cincinnati Innovation District, a $100 million JobsOhio investment, nine straight years of record enrollment, worldwide leadership in cooperative education, a dynamic academic health center and entry into the Big 12 Conference, UC\'s momentum has never been stronger. UC\'s annual budget tops $1.65 billion and its endowment totals $1.8 billion. The University\'s overall regional economic impact exceeds $10.6 billion, paving the way for the future of Cincinnati.
Job Overview
As one of the oldest medical schools in the country, the UC College of Medicine has a reputation for training best-in-class health care professionals and developing cutting-edge procedures and research that improves the health and clinical care of patients.
The College of Medicine, Office of Operations and Finance is recruiting a Senior Business Administrator. This position manages a team of accounting and finance professionals that are responsible for the pre-award grant submission and processing for all departments within the College of Medicine.
This position will offer flexibility for a hybrid remote schedule for applicants with a residence within OH/IN/KY once training is complete. Remote work arrangements are subject to change in accordance with university policies.
Essential Functions
Oversee and manage the pre-award grant submission process, including processes and procedures, grant application checklists, and coordination with UC Kuali, NIH/eraCommons, ASSIST, and other sponsor software products.
Serve as an Authorized Organization Representative for the University and the College of Medicine, coordinating with UC Sponsored Research Services for processing of grant applications, just-in-time requests, grant awards, budget modifications, and subcontracts in accordance with university processes and procedures.
Serve as the primary resource for training staff on pre-award activities and operations.
Supervise day-to-day operations for 8-10 grant administrators, including annual goal setting, time reporting, and performance evaluations.
Serve as an expert resource to others and may serve on committees and special projects.
Perform related duties based on departmental need.
Complete other duties as assigned including special projects.This job description can be changed at any time.
Minimum Requirements
Bachelor\'s degree with five (5) years\' experience; - OR- Associate\'s degree and seven (7) years\' experience; -OR- nine (9) years\' experience; degree must be in Business Administration or related field.
Financial and administrative experience is required and must include three (3) years supervision.
Incumbent must possess the business/financial experience to be fully proficient in performing most or all work assignments.
Incumbent must possess an ability to function as either the business expert in a single highly complex and integrated business area or as the business expert in multiple complex financial areas and understand problems from a broad, interactive perspective and must possess substantial knowledge of other specialties and ability to integrate this knowledge.
Physical Requirements/Work Environment
Office environment/no specific unusual physical or environmental demands.
Compensation and Benefits
UC offers a wide array of complementary and affo
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Job Description:
The Hospital Operations Supervisor is responsible for leading the daily activities at a hospital-based Asset360 account, which includes delivering medical equipment to patient rooms and standby locations, retrieving soiled equipment, cleaning and processing equipment, conducting equipment tracking rounds throughout patient rooms and recording each activity. Responsibilities also include managing the medical equipment inventory, maximizing equipment utilization, in-servicing clinical staff and maintaining detailed customer records (billing information and other as appropriate). The Hospital Operations Supervisor may coordinate and supervise equipment management teams.
Knowledge and Physical Requirements
Associate\'s or Bachelor\'s degree preferred or equivalent work experience.
1 - 2 years in supervisor/management or customer excellence experience preferred.
Business and financial management understanding to assist with contract management and account margin maintenance.
Preferred knowledge of healthcare industry, including an understanding or experience with hospital medical equipment.
Proficient computer skills, including Microsoft Office programs (Word, Excel, PowerPoint).
Willing to work flexible hours, including evenings, weekends and holidays, as well as nights and emergency off-hours as required.
Valid driver\'s license.
Able to lift and/or push 75 pounds.
Able to stand and walk for long periods of time.
Behavioral Skills (How the jobholders must conduct themselves with other people.)
Effectively builds credibility and trust with customer administration, clinicians and staff.
Possesses quality orientation with a \"get it right the first time\" attitude.
Assists with the creation of a positive atmosphere and work environment for team.
Demonstrates team orientation and shows respect for others.
Complies with patient privacy laws in all matters.
Maintains and projects confidence, enthusiasm and a professional image.
Flexible, coachable.
Demonstrates strong communication and presentation skills (listening, writing and speaking).
Proactive and self-directed; exhibits strong problem solving skills.
Operates with a proactive approach towards safety, health and quality in compliance with all company, governmental and customer policies and regulations.
Organized; prioritizes to meet deadlines.
Responds positively to challenges and targets.
Remains calm and self-controlled in the face of ambiguity and change.
Practical Skills (Tasks that the job holder must be able to do and demonstrate.)
Maintains and pro-actively manages customer relationships and provides leadership and direction to hospital team to ensure successful customer experience.
Ensures prompt and courteous service is delivered to all customers in person and by phone or e-mail.
Understands and uses effective conflict resolution skills, e.g., identifies and resolves customer and staff concerns, discrepancies and disagreements.
Manages equipment inventory and par levels consistent with contract terms, pricing and policies.
Demonstrates in-depth knowledge of medical equipment; knows equipment by name, appearance and accessory list.
Manages missing and lost equipment, accessories and software upgrades.
Reviews and performs audits on equipment to verify quality of product delivered to the customer. Ensures that technicians properly clean, test for functionality, deliver and retrieve equipment.
Oversees and promotes communication among team members to create visibility for internal staff and customers.
Recruits, trains and develops hospital service technicians.
Provides cross and lateral training, emphasizing continuous improvement and teamwork, and providing on-going feedback with focused action steps for areas of improvement.
Holds self and staff accountable for completion of assignments.
Partners with Account Executives,
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