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SENIOR ADMINISTRATIVE SPECIALIST (NC)Print (https://www.governmentjobs.com/careers/cincinnati/jobs/newprint/4257673) ApplySENIOR ADMINISTRATIVE SPECIALIST (NC)Salary $77,188.61 - $103,735.04 AnnuallyLocation Ohio 45202, OHJob TypeFull-time ClassifiedJob Number23-10617DepartmentMetropolitan Sewer DistrictOpening Date10/26/2023Closing Date11/9/2023 11:59 PM Eastern
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General Statement of DutiesThis employee provides advanced-level analytical and technical professional work in the implementation of the Metropolitan Sewer District of Greater Cincinnati (MSD) Small Business Enterprise (SBE) Program, which strives to increase opportunities for small businesses interested in doing business with MSD. The employee has primary responsibility to ensure compliance with established policies and procedures in accordance with the MSD SBE Rules and Guidelines and divisional and departmental policies and procedures. Responsibilities include establishing SBE goals for upcoming projects; reviewing bids and proposals; tracking, monitoring and reporting SBE spend and related activities; representing the SBE Program at presentations, meetings, trainings and events at MSD and in the community (during and after business hours); producing communications for distribution to internal and external partners; maintaining positive relationships with MSD staff and the business community; and other related administrative duties. The employee works under the supervision of the MSD Wastewater Administration Division and may interface with various MSD staff members, including MSD leadership, MSD procurement, and MSD project managers. The employee may supervise lower-level SBE staff. In addition, other administrative duties as assigned.Minimum Qualifications (KSAs)(Illustrative only. Any one position may not require all of the listed KSAs nor do the listed examples include all the KSAs which may be required.)Knowledge of:Standard English, grammar and usage; standard correspondence and report formats.Principles of quantitative and qualitative analysis; principles of financial analysis.Principles and practices of budget preparation and administration; accounting principles.Management and administration of federal grant monies.Use of Microsoft Office Software including Word, Excel and Power Point.Pertinent City, state and federal laws, codes and regulations.Civil Service Rules; City Human Resources Policies and Procedures; EEO, ADA, Affirmative Action; union contracts; and other technical procedural materials related to departmental business.Conflict resolution techniques; negotiation techniques.Principles and practices of human resource management.Principles of lead supervision and training.Skill to:Manage staff to accomplish work objectives.Establish work priorities.Ability to:Assign, direct and evaluate the work of subordinate staff; supervise subordinate staff.Process complex information while maintaining attention to detail; perform complex analyses of problems and formulate solutions to such problems.Communicate clearly and concisely, both orally and in writing.Make decisions based on data analysis and observation.Interpret, explain and apply pertinent City, state and federal laws, regulations, ordinances, policies and procedures; interpret and apply rules of contract compliance.Apply various criteria to evaluate contract bids and recommend selections.Maintain confidentiality of City information.Conduct investigations as appropriate.Resolve disputes; negotiate compromises; negotiate union contract agreements.Operate a computer in performance of assigned duties.Operate assigned vehicle in performance of job duties (as required).(Illustrative only. Any one position within this classification may not include all of the duties listed nor do the listed examples include all of the tasks which may be performed.)Analyze and prepare operating and capital budgets; develop and monitor assigned budgets; read and evaluate appropriate financial statements; maintain appropriate financial records.Coordinate departmental responses to City Council motions and referrals; provide technical expertise and advice to City Council, City administrators and other groups as requested.Advises division heads, superintendent, and directors on how to handle administrative situations concerning personnel, budgets, contracts, etc.Interprets Personnel Policies and Procedures, labor agreements, and Civil Service Rules to employees.Keeps director informed on important issues, policy changes, etc., verbally or through memos or reports.Serves as a liaison with other divisions/departments/unions (legal, EEO or Civil Service) regarding personnel matters, such as contracts, grievances, disciplinary cases and handling complaints.Writes memos and reports of various kinds, including: new position requests to appropriate agencies, new information regarding policies to employees, personnel reports, responses to inquiries from the City Manager, correspondence to Director, etc.Reviews and establishes department performance goals with managers.Analyzes work procedures and recommends changes for more effective operations.May represent the department/division to outside agencies and work with them on projects.May be assigned to supervise a technical work program or section, or other functional unit in the agency.May be assigned to perform specific technical tasks reporting directly to the agency head, or to coordinate technical activities or projects involving more than one work program or section.May draft or review drafts of legislation affecting the agency's activities or responsibilities.Perform other tasks related to the management of assigned programs, policies and procedures as needed.Required Education and ExperienceEach applicant must satisfy one of the following qualification options:Have three years of experience as an Administrative Specialist, Assistant Supervisor of Customer Service, Contract Compliance Specialist, Emergency Services Dispatch Supervisor, Management Analyst, or equivalent classification with the City of Cincinnati and have successfully completed 60 semester credit hours in any combination of the following course areas: English composition, economics, finance, human resources, psychology, sociology, business administration, public administration, accounting, or a related field.ORHave two years of experience as an Administrative Specialist, Assistant Supervisor of Customer Service, Contract Compliance Specialist, Emergency Services Dispatch Supervisor, Management Analyst, or equivalent classification with the City of Cincinnati and a Bachelor's degree with coursework in the above-mentioned areas.ORHave three years of experience in professional work involving compliance, personnel management, budget development or administration, program evaluation and management, budget development or administration, program evaluation and management, strategic planning, or other administrative work and a Bachelor's degree with coursework in the above mentioned areas.Two years of experience may be used to substitute for up to 30 credit hours of the education requirement.Other RequirementsPossession of or ability to obtain, a valid driver's license may be required.MILITARY EDUCATION & EXPERIENCE EVALUATION Military education and experience may be substituted for college level course work at the lower and upper division baccalaureate and graduate levels and apprenticeship training at the vocational certificate level on a case by case basis based on the American Council on Education (ACE) Military Guide recommendations.HR CONTACT: DENISE.BROWNING@CINCINNATI-OH.GOVWorking and Physical ConditionsEnvironmental Conditions: Indoor and outdoor environments; exposure to office computer screens; exposure to extremes in weather conditions; automobile travel within the City may be required.Physical Conditions: Duties require maintaining physical condition necessary for sitting, standing and walking for prolonged periods of time; light lifting and carrying; general manual dexterity required; must be able to operate assigned vehicle.The below information is solely intended as a summary of the benefits available and is subject to change. Not all benefits listed are available for every position. Benefits can vary depending on applicable labor agreements and/or salary plan. For specific questions, contact the HR Contact indicated on the Job Posting.The City of Cincinnati offers its employees competitive salaries and a comprehensive benefit package designed to actively attract and retain quality employees' to add additional value to the City of Cincinnati's workforce. A summary of these benefits for full-time employment is listed below. This is a general listing of benefits for all employees and is not intended to be a comprehensive listing for all bargaining units.The City offers a variety of training programs, ranging from job-specific skills such as computer and equipment instruction, to helping supervisors improve their management techniques.Equal Employment OpportunityThe City of Cincinnati is dedicated to providing equal employment without regard to race, gender, age, color, religion, disability status, marital status, sexual orientation or transgendered status, or ethnic, national or Appalachian origin, or on the basis of any other category protected under federal, state and local laws.HolidaysThe City of Cincinnati has 11 paid holidays annually that include:New Year's DayMartin Luther King DayPresident's DayMemorial DayJuneteenthIndependence DayLabor DayVeterans' DayThanksgiving DayDay after ThanksgivingChristmasHealth InsuranceThe City of Cincinnati 80/20 offers 3 medical plans to all full time City of Cincinnati employees and eligible dependents: the 80/20 PPO medical plan, the HDHP medical plan with an HSA contribution, and a Health Reimbursement Arrangement for those enrolled on another non-city eligible group plan.Eligible dependents include:Legal Spouse or Equal PartnerChild (natural child, adopted child, and/or child who the group has determined is covered under a "Qualified Medical Child Support Order")Step-childChild for whom the employee or employee's spouse/equal partner is a legal guardianBasic Life InsuranceA $50,000 Basic Life Insurance policy is paid for by the City for certain eligible employees. Full time employees not eligible for the City-paid basic life insurance policy are generally provided a similar benefit through their union group.Supplemental Life, Long Term Disability, Accident & Critical Illness InsuranceMost full time City employees are eligible to participate in a supplemental life insurance program, a long term disability plan, and accident and critical illness insurance programs at their own expense. Premiums are determined by age, amount of coverage, and various additional factors.Flexible Benefits PlansHealthcare Flex Spending AccountCity employees can participate in the Healthcare Flex Spending Account that can be used to pay out-of-pocket medical, prescription, dental, and vision care expenses for employees and family members. Dependent Care Flex Spending AccountCity employees can participate in a Dependent Care Flex Spending Account that can be used to pay work-related dependent care expenses. Participants can set aside money each year through pre-tax payroll deductions to pay for these expenses.Transportation Expense Reimbursement AccountCity employees can participate in a Transportation Expense Reimbursement Account (TERA) that can be used to reimburse expenses related to traveling to and from work. Participants can set-up a pre-tax payroll deduction up to an IRS regulated amount.Healthy Lifestyles ProgramCity employees can voluntarily participate in a wellness incentive program that encourages and rewards employees and their spouses/equal partners for making positive choices for better health. The City of Cincinnati will contribute up to $300/year to a Health Reimbursement Account for each the employee and their spouse/equal partner for meeting specified program goals. These dollars can be used to offset qualified out-of-pocket medical expenses.Integrated Health Reimbursement Arrangement (HRA)This is a voluntary program that serves as an alternative healthcare option to traditional medical plans. If you have alternate group health coverage available to you through a spouse, equal partner, another job, or a non-city retirement plan, you may be eligible for this plan which reimburses you for the difference in premiums between the plans and your covered out of pocket expenses on the other plan.Retirement PlanThe City provides a defined benefit pension plan for part-time and full-timeemployees. New hires and re-hired employees are required to participate in the City of Cincinnati's Retirement System (CRS), regardless of previous participation in an Ohio State pension system or any another state or federal pension system. CRS is funded by employer and employee contributions, and investment returns from plan assets. CRS provides retirement and health care benefits subject to eligibility requirements. The following groups are excluded from participation in CRS: Mayor and Members of City Council; Sworn Police & Fire; Police Recruits; and Rehired Ohio Police & Fire Retirees.Deferred CompensationAs an Ohio government employer, the City offers employees the ability to participate in a 457(b) tax-deferred retirement savings plan. The City makes an annual match to your 457(b) of up to $750, or as otherwise specified in applicable regulations and union contracts.01 By completing this supplemental evaluation you are attesting that the information you have provided is accurate. Any information you provide may be reviewed by the Human Resources staff and hiring department(s). Any misstatements or falsification of information may eliminate you from consideration or may result in dismissal. "See resume" is not an acceptable answer to the questions. The Human Resources staff will verify that you meet the minimum qualifications as outlined in the job posting, based on the information provided in your application and in these answers. Please indicate you have read and agree with this information.
Yes, I understand and agree
02
If you are a City of Cincinnati employee, what is your CHRIS/Employee ID number? (Type N/A if not applicable.)
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If you are a City of Cincinnati employee, what is your current classification (job title)? (Type N/A if not applicable).
04
Which of the following minimum qualifications do you meet?
Have three years of experience as an Administrative Specialist, Assistant Supervisor of Customer Service, Contract Compliance Specialist, Emergency Services Dispatch Supervisor, Management Analyst, or equivalent classification with the City of Cincinnati and have successfully completed 60 semester credit hours in any combination of the following course areas: English composition, economics, finance, human resources, psychology, sociology, business administration, public administration, accounting, or a related field. Two years of experience may be used to substitute for up to 30 credit hours of the education requirement.
Have two years of experience as an Administrative Specialist, Assistant Supervisor of Customer Service, Contract Compliance Specialist, Emergency Services Dispatch Supervisor, Management Analyst, or equivalent classification with the City of Cincinnati and a Bachelor's degree with coursework in the above mentioned areas. Two years of experience may be used to substitute for up to 30 credit hours of the education requirement.
Have three years of experience in professional work involving compliance, personnel management, budget development or administration, program evaluation and management, budget development or administration, program evaluation and management, strategic planning, or other administrative work and a Bachelor's degree with coursework in the above mentioned areas. Two years of experience may be used to substitute for up to 30 credit hours of the education requirement.
05
Do you understand that if your application does not include your resume, transcripts, and driver's license that your application will be rejected?
I have read the above statement and understand that my resume and transcripts must be attached to my application
06
This is a Noncompetitive position that includes an evaluation of the applications to determine if the applicants meet the minimum requirements as outlined in the "Required Education and Experience" section. A Noncompetitive process may also consist of other components, such as a qualifying test, to determine if the applicant is able to perform the duties of the position. Applications that meet the minimum requirements will be forwarded to the hiring department for consideration. Please review the "Required Education and Experience" section for additional information.
I have read the above statement.
07
Do you understand notifications regarding this position will be sent via email, therefore, it is your responsibility to check your personal email, Government Jobs mailbox, SPAM, JUNK, and CLUTTER FOLDERS for any and all communication sent regarding this position ?
Yes
No
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I understand I am responsible for maintaining the accuracy of my contact information, including my street address, email address, and telephone numbers. My failure to maintain accurate contact information may result in me not receiving information regarding this job announcement and/or may result in me not receiving further consideration for this employment opportunity. To update this information, visit www.governmentjobs.com, click on the "career seekers" link, and follow the prompts. For technical difficulties, contact NEOGOV support at 855-524-5627.
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AgencyCity of CincinnatiAddress805 Central Avenue Suite 200Cincinnati, Ohio, 45202Phone513-352-2400Websitehttp://agency.governmentjobs.com/cincinnati/default.cfm
