Larsen Architects, located in Lakewood, Ohio, now in its 43rd year of operation, is seeking a full-time Office Administrator. As Office Administrator, you will be responsible for overseeing the administrative, financial and operational functions of our firm. A successful Office Administrator is an energetic professional who is open to wearing multiple hats. You will be responsible for supporting our team of professionals and ensuring the smooth operation of our day-to-day activities. In addition to one’s administrative skills, of equal importance, is one’s ability to be the gracious face of our firm, being the lasting first impression to visitors, clients and vendors. Our ideal candidate has at a minimum three years of administrative assistant / customer service. Experience in Architecture, Construction or Design is a Plus.
Responsibilities Include Overseeing the Following:
Staff hours, timesheets, payroll and PTO
Client proposals and contracts
Accounts payables and accounts receivables
Monthly customer invoicing process
Contracts and price negotiations with vendors and service providers
Budgets, expenses and financial planning
Maintain employee files
Maintain pension plan activity
Maintain insurance plans
General office duties: answering phones, filing, mail, ordering supplies, cleaning
Requirements and Qualifications
Minimum Associate degree and 3 years office administration or related role
Proficient in Microsoft Office Suite and Accounting Software. Peachtree currently used
Basic knowledge of general accounting principles and budgeting
Detail Oriented. Excellent communication and organizational skills
Excellent Interpersonal skills, Confidentiality
Other Skills that Would Benefit our Team
Graphic Skills / Experience with In-Design and/or Photoshop
Website Maintenance
Proposal Writing
AutoCAD Software Experience
We offer a competitive salary range based on qualifications and experience, along with benefits such as medical insurance, retirement plan, life insurance and paid time off.
To apply for this position, please submit your resume and cover letter via email. We will review all applications and contact qualified candidates for an interview.
