Vacancy expired!
OFFICE PERSON NEEDED QUICKLY
Seeking an organized and detail-oriented Office Assistant to join our team. SMALL company but a bit busy, need some help.
This position is part time with VERY Flexible hours. If you have other work and/or responsibilities that’s fine, you can work day or evening or weekend; as long as you know what needs to get done AND GET IT DONE timely and efficiently and correctly. This is mostly a ‘hands on’ in office position, but SOME work can be done at home once I know you can do it. NO FULLY REMOTE SEEKING APPLICANTS PLEASE. Be in or around east suburbs of Cleveland and able to transport to office.
We prefer to pay by ‘piece-meal’ on a contract (1099) basis. But some hourly is possible, OTHER tasks (also usually paid by the task) is possible. There are usually things that come up. Proprietor has additional business interests and can often offer some additional money earning tasks. Some field work and/or simple labor also available.
Primarily you would be preparing somewhat detailed but not very complicated Application forms for client properties. NO EXPERIENCE REQUIRED….but MUST:
be reliable, hard working, at least moderate intelligence and able to follow instructions and learn simple procedures, able to complete forms, average or above average computer skills, organizational skills. Some phone answering and client calling and other client contact. At least decent communication and phone skills. MUST be able to complete tasks with minimal supervision.
You would also coordinate client appointments, organize files and keep track of tasks, possible additional field or office work (hourly or piece meal)
Duties/skills:
Assist in Preparing various client applications following field testing
o We have lengthy detailed applications and some simpler types of applications
o Assist with locating documents, forms and information.
Assist in client contact and organize job scheduling and appointments. Some clients need a good deal of getting organized and coordinating with.
Phone support incoming and outgoing
Computer work preparing Applications, some minimal online review and research, preparing documents, posting data, etc.
Assist in calendar management and scheduling
Perform various administrative tasks, including filing and data entry.
Ability to maintain confidentiality and handle sensitive information.
Must be well organized and handle multiple tasks and keep up with what has been done, what needs to be done, and steps needed to get it done, then assist in doing it.
At least average to preferably above average computer skills, including Microsoft Word and Excel, email platforms, and internet use to find information. MUST BE proficient at organizing COMPUTER files.
MUST BE WELL ORGANIZED, able to keep files organized and keep track of client files (paper files)
Very simple bookkeeping would help, mostly organizing a modest volume of paperwork and posting data to Excel or Word
Calendar entry and management
NO specific experience is required as long as you can follow instructions and learn and have the basic skill outlined here. Things you will need to do are not really difficult or complicated, but, there is a lot to do and a lot to remember. Many similar functions are done over and over. Also new tasks are always coming up.
Very informal office but some professional demeanor around clients and other contacts is necessary.
If you like to type up stuff on computer and organize documents and files this is a good position for you.
I am an absent minded and disorganized small proprietor with 2 companies and a lot of responsibilties that I need help keeping up with.
Reply by email or text ok, no phone calls if you can avoid it. resume is nice but not required. But if you apply you should at least tell me something about your self or why you think you are qualified or what interests you about this job.
