The Administrative Assistant is responsible for performing and overseeing a wide range of activities for the site and its manufacturing operations.  The job responsibilities include aspects of procurement, accounting, document management, logistics, inventory management, and general administrative support.  The position plays a key role in facilitating communication between the site and external teams and is frequently the go-to person for the Addison site.Duties & Responsibilities:ProcurementPrimary responsibility for the following site level procurement tasks:  set-up new vendors, create requisitions, perform goods receipts, reconcile invoices, close purchase orders.Work closely with corporate procurement and accounts payable teams to execute routine processes and champion resolution of issues.Support site vendors with invoice and payment inquiries.AccountingMaintain monthly cost tracking of routine site expenses relative to the budget. Monitor good receipts and invoice status against purchase order commitments.  Perform a month end analysis to identify open liabilities to accrue to the following month.Document ManagementGenerate product labels for production runs and audit for accuracy.Review production paperwork for completeness and alignment with SAP inventory transactions, and cost variations.Manage the organization, filing, and  purging of documents (BOLs, process orders, etc)Logistics Transactions & SupportRetrieve Certificates of Analysis (COA's) for Delivery Specialist loadsClose out deliveries and process returns in SAPLearn the core duties to back-up the Logistics CoordinatorInventory ManagementManage inventory and re-order processes for all plant consumable suppliesSupport site material inventory initiative and cycle countsAdministrativeGeneral clerical duties as needed (filing, copying, scanning, office supplies, etc.)Act as the point of contact for all visitor, contractor, and vendor entries to the facility.  Provide necessary instructions and coordinate with the appropriate site contact
