Reporting to the Plant Manager, the administrative assistant is responsible for providing Human Resources (HR) and administrative support to the site, as well as promoting positive employee relations through the support of plant and team member administrative needs. This role will engage in coordinating the staffing and onboarding processes, supporting compliance with corporate and government requirements, leading the training administration processes, performing indirect buying activities, and supporting the general administrative needs of the site. This role is full-time, with standard hours Monday through Friday, 8:30am-4:30pm.Hourly rate: $25-31/hr Key ResponsibilitiesCoordinate the staffing activities for the Operations team by managing the contingent workforce and acting as HR consultant for the Talent Acquisition team.Play an active role in the onboarding process: New-hire orientation, HR policies/benefits for all full-time new hires and temporary associates, ordering business cards, desk set up, and coordinating office supplies, phone extensions, and voicemail.Manage and complete all payroll reporting for temporary associates/contractors.Actively manage the communication stream of key business/site objectives and initiatives with the hourly workforce (e.g., flat screen communications, mass emails, intranet portal updates, etc.).Manage office files and records, including confidential information and required compliance postings, in accordance with internal procedures.Respond to routine questions on HR policies and procedures.Perform clerical, administrative and general office duties involving: typing, record and file maintenance, document creation, mail distribution, UPS shipments, scanning/copying, office supply management, telephone reception, etc.Assist site leadership with requests for data acquisition/analysis and other administrative services. Ensure data integrity for the site personnel.Coordinate employee events/celebrations. Arrange meetings, travel, catering, and plant tours.Maintain site security procedures by creating key cards for employees and vendors and removing access when necessary. Maintain organizational charts, phone lists, email groups, communication boards, and employee picture boards, in/out boards, and mail bins.
