Office Manager

Office Manager

02 May 2024
Oklahoma, Oklahoma city, 73101 Oklahoma city USA

Office Manager

The Office Manager partners directly with staff, students, and families of WKJLA families and is responsible for maintaining operational excellence at the school’s main office. The Office Manager is a key member of the school’s Operations Team. The Office manager reports to the Superintendent and Operations Coordinator.

Responsibilities of the Office Manager include, but are not limited to:

Receptionist Duties

Warmly greet all visitors to the school and direct them to the appropriate place or person

Manage school office, answer phones, and manage mail and fax

Receive and distribute messages for students and staff

Respond to parent questions and concerns, and direct them to School Leadership when appropriate

Maintain the professional appearance of the front office

Track all visitors and tours

Office Administration

Manage day to day of attendance procedures ensuring accuracy

Organize and maintain supply, storage closets, and common work areas

Manage inventory and ordering of office supplies

Administer first aid and medications to students according to school standards

Distribute all deliveries to the appropriate person

Support the management of the school store, student uniforms, and the lost and found

Regularly update student phone lists and contact information

Sort/deliver mail, opening when appropriate

Coordinate service of copiers and printers as needed

Student Information Management System

Collect all student records, including immunization records, home language surveys, emergency contact forms, and media release form

Complete daily attendance, and enrollment, withdrawal, and contact data

Help develop and manage student progress reports and report cards

Manage collection, dispersal, security, and organization of all student cumulative record files

Assure confidentiality of files is maintained and lock files where appropriate

Student Recruitment and Enrollment

Engage in the student enrollment process, assist with student recruitment, and maintain all lottery records.

Ensure all students are enrolled in SIS system

Assist with the distribution of flyers, invitations, and other parent communication as it relates to the student recruitment process.

School Operations Support

Help plan logistics and preparations for school events, including, but not limited to, field trips.

Carry out any additional daily school duties as decided upon by the Principal or Director of Operations

Board of Directors’ Support

Attend all monthly board meetings

Act as Minutes clerk for the Board of Directors

Prepare Board of Directors meeting packets monthly

Post all Monthly Board meeting notices and agendas.

Send all Board of Directors meeting notices to board members including calendar invites

Financial Responsibilities

Prepare and make regular deposits.

Collect all payments for school related functions, fundraisers, events.

Child Nutrition

Collect all applications for NSLP Program

Enter all data for CNP program.

Send out all CNP notices to families.

Manage all CNP collections for meal balances needing to be paid

Website Maintenance

Maintain all website data and updates.

Job Details

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