The Office Manager partners directly with staff, students, and families of WKJLA families and is responsible for maintaining operational excellence at the school’s main office. The Office Manager is a key member of the school’s Operations Team. The Office manager reports to the Superintendent and Operations Coordinator.
Responsibilities of the Office Manager include, but are not limited to:
Receptionist Duties
Warmly greet all visitors to the school and direct them to the appropriate place or person
Manage school office, answer phones, and manage mail and fax
Receive and distribute messages for students and staff
Respond to parent questions and concerns, and direct them to School Leadership when appropriate
Maintain the professional appearance of the front office
Track all visitors and tours
Office Administration
Manage day to day of attendance procedures ensuring accuracy
Organize and maintain supply, storage closets, and common work areas
Manage inventory and ordering of office supplies
Administer first aid and medications to students according to school standards
Distribute all deliveries to the appropriate person
Support the management of the school store, student uniforms, and the lost and found
Regularly update student phone lists and contact information
Sort/deliver mail, opening when appropriate
Coordinate service of copiers and printers as needed
Student Information Management System
Collect all student records, including immunization records, home language surveys, emergency contact forms, and media release form
Complete daily attendance, and enrollment, withdrawal, and contact data
Help develop and manage student progress reports and report cards
Manage collection, dispersal, security, and organization of all student cumulative record files
Assure confidentiality of files is maintained and lock files where appropriate
Student Recruitment and Enrollment
Engage in the student enrollment process, assist with student recruitment, and maintain all lottery records.
Ensure all students are enrolled in SIS system
Assist with the distribution of flyers, invitations, and other parent communication as it relates to the student recruitment process.
School Operations Support
Help plan logistics and preparations for school events, including, but not limited to, field trips.
Carry out any additional daily school duties as decided upon by the Principal or Director of Operations
Board of Directors’ Support
Attend all monthly board meetings
Act as Minutes clerk for the Board of Directors
Prepare Board of Directors meeting packets monthly
Post all Monthly Board meeting notices and agendas.
Send all Board of Directors meeting notices to board members including calendar invites
Financial Responsibilities
Prepare and make regular deposits.
Collect all payments for school related functions, fundraisers, events.
Child Nutrition
Collect all applications for NSLP Program
Enter all data for CNP program.
Send out all CNP notices to families.
Manage all CNP collections for meal balances needing to be paid
Website Maintenance
Maintain all website data and updates.
https://wkjackson.bamboohr.com/careers/27
