Description We are looking for an organized Administrative Assistant to join our team based in Oklahoma City, Oklahoma. As an Administrative Assistant, you will be tasked with a variety of responsibilities, including managing phone lines, maintaining office supplies, and assisting with special projects. This role offers a contract to hire employment opportunity and is not a remote position.Responsibilities: Manage multiple phone lines and administer all incoming calls professionally Redirect phone calls as necessary and maintain a visitor log Assist with scheduling and maintaining calendars Support company and/or community projects as requested Maintain company confidentiality and assist with building management Create and manage corporate and/or vendor correspondence Organize and maintain office supplies, break room, supply room, and copy room Coordinate corporate meetings, events, and conference rooms Assist with the creation and maintenance of spreadsheets and other documentation as required Assist with the organization and maintenance of administrative and quality document records control. Requirements Proficiency in Microsoft Office Suites, including Microsoft Office 365 and Microsoft Office SharePoint Server Experience with answering inbound calls in a professional manner Ability to maintain and manage calendars, ensuring effective scheduling and coordination of appointments Proficiency in organizing files, both physical and digital, for ease of access and retrieval Familiarity with filing systems and procedures Strong interpersonal communication skills to interact with various internal and external parties Attention to detail, ensuring accuracy in all administrative tasks Excellent time management skills, capable of prioritizing tasks based on urgency and importance Ability to multitask in a fast-paced environment High level of discretion and confidentiality, as the role may involve handling sensitive information. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .
