Our office is looking for a skilled secretary to join our team. Applicants should have some previous experience in a similar role and an enthusiastic demeanor. As our receptionist, you will be asked to handle some of our staff members' clerical tasks. This can include copying and printing, sending off emails, and filing.
This position will also involve communicating directly with our clients in several capacities. First, you will answer phone calls and direct them to the appropriate parties. You will also be asked to greet clients as they enter our office and show them where to go. Finally, you may also be asked to send emails and written communications to our clients.
Other tasks may include performing data entry, managing calendars, and more. You will need to have strong multitasking and communication skills to be successful in this position. If your qualifications match what we’re looking for, we’d love to see your application.
Secretary Responsibilities:
Answer and direct phone calls to appropriate staff members
Manage calendars and make travel arrangements as needed
Greet clients as they walk through the door and direct them appropriately
Draft and send emails and written communications to clients
Maintain office supplies
Develop and maintain an excellent filing system
Track, document, and file office expenses
helping all sales reps with processing documents for clients
permitting with cities for projects
collecting payments with customers
Secretary Requirements:
Previous experience in a similar role
High school diploma or GED
Technical proficiency in Microsoft Office products as well as office appliances such as copiers and fax machines
Upbeat attitude and professional appearance
Strong communication and multitasking skills
Formal training in office administration would be a great advantage
