Accounts Receivable & Credit Coordinator
Reports to: Director of Finance
Primary Responsibilities: As a key member of the finance team, the AR and Credit Coordinator manages and coordinates accounts receivable activities for both divisions. This position manages the collection of AR account balances, records AR related accounting transactions, ensures the integrity of customer accounts and creates, manages, and reviews Accounts Receivable and Credit reports.
Specific Duties:
Accounts Receivable/Credit:
Record and reconcile daily cash payment transactions
Record customer payments to customer accounts in Cargas for both divisions
Record customer payment accounting entries in QuickBooks
Process daily bank deposits
Reconcile daily customer payment entries in Cargas to the QuickBooks accounting system
Respond to all customer account inquiries and research customer complaints
Contact customers to collect payment
Review Accounts Receivable Aging Reports and follow-up on past due balances.
Present Monthly Accounts Receivable Aging Reports to the Management Team
Recommend accounts to be sent to collections to the Management Team
Create and review Accounts Receivable reports to ensure appropriate collection actions occur
Actively review and manage Customer Accounts and ensure systematic integrity
Provide Customer and Credit Reports to Management as needed
Proactively identify areas for improvement in customer collections and accounting
Administrative Duties:
Assist with phones and customer service during lunch, illnesses, and vacations as needed.
Update and maintain filing system for daily sales and payments
Assist Director of Operations with customer accounts and follow-up
Other Duties:
Enter other accounting transactions to provide coverage for other employees as needed
Assist the Director of Finance with audit documentation
Other duties as assigned
Education Requirements:
Associate degree in accounting or equivalent experience
2+ years of accounting experience preferred
Previous experience with QuickBooks preferred
Required Skills:
Excellent data entry and organizational skills
Exceptional attention to detail
Working knowledge of excel to create reports and analyze data
Strong analytical skills for addressing payment discrepancies and reviewing customer accounts
Ability to prioritize projects and meet deadlines
Ability to provide exceptional customer service
Ensure the confidentiality of all customer and accounting information
Maintain a high level of professionalism in communications with customers and coworkers
Maintain a positive attitude
Previous administrative and customer service experience preferred
Previous accounts receivable and/or accounting experience preferred
