APPLY HERE: https://www.governmentjobs.com/careers/redmondor/jobs/4671417/police-records-specialist?pagetype=jobOpportunitiesJobs
PURPOSE OF POSITION:
Performs a variety of routine and complex clerical, secretarial and administrative work in support of law enforcement and criminal justice activities in various divisions of the department. Performs other clerical related duties as required and assigned.
This description covers the most significant essential and auxiliary duties performed but does not include other occasional work which may be similar, related to, or logical assignment to the position.
The job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
ESSENTIAL JOB FUNCTIONS:
Provides the necessary clerical, secretarial, and administrative support needed to maintain the complex records system for the police department and related criminal justice system.
Provides a variety of police related information to police officers, the public, and governmental agencies.
Receives the public and answers questions; responds to inquiries from employees, citizens and others and refers, when necessary, to appropriate persons.
Answers in-coming calls determines nature and urgency of calls, and coordinates appropriate response, routes callers, or provides information as required.
Maintains a variety of records and filing systems.
Monitors and dispatches information to officers in the field, as needed.
Receives requests from officers on call for special or specific information, follows up with appropriate information and relays the same back to the officer.
Composes from draft a variety of correspondence, reports and other materials requiring independent judgment as to content, accuracy, and completeness.
Compiles data and statistics in department activity manually and utilizing computer programs.
May operate a motor vehicle on occasion to collect mail, attend meetings, trainings, and other situations when necessary.
JOB QUALIFICATION REQUIREMENTS:
Mandatory Requirements:
Willingness to embrace the values of the Redmond Police Department which are:
Excellence - Constantly producing/performing at your very best.
Teamwork - Team oriented service through selflessness and collaboration amongst ourselves and the community.
Professionalism - Demonstrate uncompromising allegiance to the values of honesty, integrity, and respect for others both personally and professionally.
High school diploma, or GED equivalent required, plus an Associate’s degree from an accredited college or university with course work in business administration or related field; three (3) years verifiable general office work experience, with at least twelve (12) months being verifiable work/volunteer experience in a law enforcement agency; or any equivalent combination of verifiable work experience, education and training which demonstrates the ability to successfully perform the above described duties.
Ability to carry out assigned projects to their completion, ability to communicate effectively verbally and in writing; ability to establish and maintain effective working relationships; ability to maintain confidential and sensitive information.
Ability to learn the applicable laws, ordinances, and department rules and regulations.
Special Requirements/Licenses:
The position could be required to operate a vehicle in the course of their position. Possession of, or must obtain within thirty (30) days from date of hire, a valid Oregon driver’s license.
Must have a safe driving record.
Selected candidate must pass a thorough background investigation and psychological examination.
Must have, or obtain within six months from date of hire, the LEDS entry/update certification.
Desirable Requirements:
For desirable requirements to be considered, one must have met the mandatory requirements noted above:
Bachelor’s Degree in Business Administration or related field
Current Law Enforcement Data Systems (LEDS) certification
Two (2) years verifiable work experience in a law enforcement agency
Two (2) years verifiable work experience in a government agency (City/County)
Bilingual speaking both English and Spanish
Knowledge of modern law enforcement principles, procedures, techniques, and equipment
Thorough knowledge of Redmond’s geography.
PERSONAL PROTECTIVE EQUIPTMENT:
PPE requirements as outlined in the position specific PPE Hazard Assessment Certification.
SUPERVISION RECEIVED:
The Police Records Supervisor provides detailed instruction and close supervision for this position. However, once the Records Specialist demonstrates an acceptable quality and quantity of work product, work tasks become more independently performed. Work is reviewed and evaluated by the Police Records Supervisor for quality and conformance to established policies, procedures, and standards.
SUPERVISORY RESPONSIBILITIES:
This position is not a supervisory position. Employee may assist in direction, guidance, or training in operational procedures to other employees.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear, use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to walk.
The employee must occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
TOOLS AND EQUIPMENT USED:
Computer, including word processing, data base, Internet, and spreadsheet programs; calculator, telephone system, copy machine, fax machine, postage machine, Dictaphone, and police radio equipment. This position requires use of City vehicles.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
While performing the duties of this job, the employee works in an office environment; the employee rarely works in outside weather conditions. The noise level in the work environment is usually moderate; at times, certain events can be loud.
