APPLY HERE: https://www.governmentjobs.com/careers/redmondor/jobs/4953992/procurement-and-accounts-payable-specialist?pagetype=jobOpportunitiesJobs
PURPOSE OF POSITION:
This position performs a variety of accounts payable, procurement, and administrative support duties, such as, but not limited to customer service, cash receipting, purchase orders, project & contract tracking, invoice processing for approval and payment, and contract and procurement assistance for designated department. This position may be assigned to a specific department, such as Public Works or Finance. Under general supervision, participates in ongoing process documentation and improvement projects related to these duties. The work requires knowledge of the purpose, methods, and practices of professional financial recordkeeping in the assigned areas.
JOB QUALIFICATION REQUIREMENTS:
MANDATORY REQUIREMENTS:
Four (4) year college degree or course work with general business, procurement or accounting curriculum, as well as four (4) years verifiable work experience involving procurement and accounts payable processing; or any equivalent combination of verifiable work experience and training which demonstrates the ability to perform the above-described duties.
SPECIAL REQUIREMENTS/LICENSES:
This position may be required to drive a City vehicle. Possession of; or required to obtain within thirty (30) days from date of hire, a valid Oregon driver’s license. Must have a safe driving record.
DESIRABLE REQUIREMENTS:
For desirable requirements to be considered, one must have met the minimum requirements noted above:
Three (3) years of municipal government verifiable work experience in procurement, finance, or accounts payable
Advanced level Microsoft Excel experience
Five (5) years of increasingly responsible procurement, accounting, or accounts payable specific verifiable work experience
A Bachelor’s Degree in Finance, Business Administration, or related field
Current Oregon Notary Public
ESSENTIAL JOB FUNCTIONS:
Prepares and assists the department with preparation of procurement documents for a wide range of goods and services. Maintains contract database and contract tracking processes.
Receives, audits, analyzes, processes, and calculates a variety of invoices, statements, travel and expense reimbursements, utilities, new account information, claims information, payments, fees, and/or other related information.
Performs coding data; entering information into a database; processing transactions and changes; ensuring transactions comply with established policies, procedures, and budget; reviewing financial documents for accuracy, proper authorizations, adequate documentation, and appropriate account numbers; running and/or developing reports; filing paperwork and performing other related duties. Coordinates with appropriate staff to identify and resolve discrepancies and errors.
Maintains business relationships with vendors. Responds to and resolves vendor questions and issues. Responds to a variety of department and vendor requests for information relative to assigned function.
Performs a variety of clerical activities in support of daily operations, which may include filing; copying; faxing; typing standard documents; preparing, sorting, and distributing mail; scanning; entering data; and/or, performing other related activities.
Prepares, updates, and maintains a variety of financially related correspondence, reports, notices, billings, records, spreadsheets, schedules, website information, and/or files.
Participates in process, policy, and program development and improvement efforts related to their duties.
Communicates policies and procedures to internal departments.
Trains other staff to assist during peak periods and to provide back-up during absences. Provides coverage and administrative support in areas that are customer-facing, as needed, and back-up support during administrative staff absences.
Complies with safety requirements of the position and actively promotes safe work practices.
In an emergency event or an officially declared State of Emergency, responds as directed to ensure the continuance or restoration of essential public services, facilities, and infrastructure.
This position may be asked to serve as a member of various employee committees, perform general office duties and other related duties as assigned.
This position may require the use of a City vehicle to attend meetings, trainings, collect mail, etc.
NECESSARY KNOWLEDGE, SKILLS, AND ABILITIES:
Ability to establish and maintain positive working relationships with external customers and vendors, department, City, supervisor, and other personnel. Meet and deal with the public in a professional and courteous manner even, at times, in intense situations. Communicate clearly, concisely, and effectively, both orally and in writing.
Work independently and accurately under stressful deadlines; manage a high volume of tasks at one time, including organizing and prioritizing own work; analyze and interpret business records; adjust operating procedures as necessary to improve organizational effectiveness.
Operation of computerized equipment and utilization of software programs, Microsoft Office products including Word and Excel, and other office applications and equipment. Create and maintain complex spreadsheets and reports. Demonstrate ability and dexterity to enter accurate data onto standardized formats. Ability to perform basic arithmetic computations accurately and rapidly.
Considerable knowledge of customer service procedures and office practices and procedures.
Knowledge of basic principles and practices of the purchasing function in a public agency setting including Accounting principles and practices as applied to procurement. Ability to interpret, apply and explain applicable federal, state, and local laws, codes, regulations, policies, and procedures. Ability to generate and prepare business records and reports.
Ability to creatively solve problems and deal with a variety of situations where only limited standardization exists; Analyze complex issues, utilize critical thinking, evaluate alternatives, and reach logical conclusions; Ability to interpret instructions furnished in written and oral format.
This description covers the most significant essential and auxiliary duties performed but does not include other occasional work which may be similar, related to, or logical assignment to the position.
The job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
