Job Summary:To ensure accurate and timely coding of assigned employee timecards using a variety of reporting systems while following labor contracts, Kaiser policies and existing laws.Essential Responsibilities:
Process timecards bi-weekly to ensure accurate coding for assigned employees.
Applies documented labor codes to correct departments.
Follows contract language and applies the correct pay practices.
Advises management on appropriate timekeeping practices based on the payroll status of the employee.
Works with designated leaders to resolve employees timekeeping discrepancies.
Assists in clarifying payroll policy and procedure when it is absent from contract language.
Audits, and validates timecard data against multiple reporting systems to ensure all information is accurate.
Resource for designated timekeeping program; participates in timekeeping in-services/training of staff and designated leaders, and act as timekeeping program super-users for region.
Timekeepers are a resource to designated leaders, and employees (as directed), serviced by the regional staffing office for time keeping questions, clarification, and education.
Process, track and validate through comparison and investigation; all manually reported information.
Work with appropriate level of management to correctly apply sick leave codes.
Tracks PSL eligibility and usage in conjunction with contract language and KP policies to stay compliant with Oregon sick leave laws.
Research, validate and, process prior pay period adjustments including negative adjustments
Receives, and responds to emails daily.
Timekeepers are responsible for requesting any additional information as necessary to complete the timecard or prior pay period adjustment.
Timekeepers are responsible for reporting patterns of misuse of the timekeeping system/process to the designated leader.
Analyzes, prepares, and inputs payroll data for union employees timekeeping as assigned.
Utilizes automated timekeeping system to produce accurate and timely payroll.
Produce reports as directed by supervisor/manager.
Partners with National Timekeeping and leave management vendor for proper timecard coding.
Ensures differentials are coded according to contract. May need to escalate to National to record on the backside of timecard.
Collects data for potential grievances as directed by supervisor/manager.
Submit electronic TIME Employee Add/Change Form as needed.
Following current Union guidelines and contract changes to ensure correct coding of timecards.
Oversees diverse and complex work status changes, work patterns, FTEs, and employee groups in designated timekeeping systems.
Act as support/subject matter expert to designated leaders.
The NW Regional Payroll/Timekeeping will train new NW Regional Staffing/timekeeping employees.
All other duties as assigned that are consistent with the NW Regional Payroll/Time Specialist job scope.
Basic Qualifications:
Experience
Minimum two (2) years of experience in timekeeping/payroll and/or staffing within last 5 years.
Minimum two (2) years experience in general office procedures.
Per the National Agreement, current KP Coalition employees have this experience requirement waived.
Education
N/A
License, Certification, Registration
N/A
Additional Requirements:
Knowledge
Knowledge of office-equipment and tools.
Microsoft Office or comparable programs.
Automated timekeeping.
Skills/Abilities
Ability to prioritize and manage multiple tasks and conflicting demands for service simultaneously.
Ability to make and communicate decisions and act in high-pressure situations with tact,
diplomacy, and respect.
Ability to access and use various data sources simultaneously.
Effective communication skills in person or via approved technology.
Able to read/write/speak English fluently.
Understand military time.
Excellent analytical and problem-solving skills.
Preferred Qualifications:
Work in a Union environment.
Working knowledge of Kaiser Permanente.
Math/accounting skills.
Ability to read and understand Union Contracts.
Timekeeping System Knowledge.
Associate Degree or three (3) years comparable timekeeping/payroll experience which demonstrates the ability to perform the duties as described (ie: accounting, math or related subjects: payroll processing).
COMPANY: KAISERTITLE: Regional Payroll/Time SpecialistLOCATION: Clackamas, OregonREQNUMBER: 1297665External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran, or disability status.
