Position Type:
Clerical/Office Support
Date Posted:
7/9/2025
Location:
District Office
Purpose: The Senior Operations Assistant provides high-level administrative and operational support to the Director of Operations, serving as a trusted delegate in managing emergency response, interdepartmental coordination, scheduling, and communication. This role is responsible for triaging building emergencies, initiating safety protocols, coaching department staff on district procedures, and representing the Director in high-stakes and confidential interactions. The position supports the continuity of district operations while enabling the Director to focus on strategic leadership priorities.
Hours: 8 hours per day
Schedule: Monday - Friday
Contract Status: Regular/Probationary
FLSA Status: Non-exempt - Classified
Start Date: As Soon As Possible
Calendar: 260 Work Days
Rate: $29.06 with benefits
Retirement Contribution: Corvallis School District participates in the Oregon Public Employee Retirement System (PERS and OPSRP) on behalf of its employees. Upon eligibility, the district contributes 6% of an employee’s salary to their Individual Account Program (IAP). Eligibility is defined as working at least six full calendar months in a qualifying position. Part-time employees working at least six months and 600 hours in a calendar year will qualify.
Note:
Open until filled with earliest review of application on July 21st, 2025.
Please apply at: https://www.applitrack.com/corvallis/onlineapp/JobPostings/view.asp?FromAdmin=true&AppliTrackJobId=2983
Distinguishing Characteristics:
This position is distinguished from other administrative support roles by its district-level scope, discretion in handling time-sensitive or emergency matters, and consistent engagement with school principals, district leadership, and external agency partners. While not supervisory, the Senior Operations Assistant provides guidance and procedural coaching to other staff and functions independently in fast-paced and high-stakes situations.
Essential Duties and Responsibilities:
Administrative & Scheduling Support
Manage the Director’s calendar with independent judgment, prioritizing high-level meetings, adjusting for urgent needs, and coordinating with internal and external stakeholders.
Prepare meeting materials, take follow-up actions, and maintain documentation on behalf of the Director.
Serve as the Director’s delegate in responding to emails, calls, and scheduling inquiries, using sound discretion and professionalism.
Emergency Response & Operational Triage
Receive and respond to urgent calls and messages from schools and departments regarding building emergencies, operational disruptions, and safety issues.
Assess the nature of the incident, initiate appropriate protocols, and contact relevant personnel or agencies (e.g., law enforcement, facilities, transportation) without immediate direction.
Maintain calm and professionalism in stressful situations and ensure accurate and timely information is relayed to decision-makers.
Safety Protocol Support
Act as a lead support to the Director in initiating district safety protocols and policies, and assisting site staff in following proper procedures.
Maintain a working knowledge of the district’s emergency and safety response systems.
Facilitate communication between schools, district administration, and external first responders during incidents.
Staff and Leadership Engagement
Communicate regularly with building principals, department leaders, and district cabinet members on behalf of the Director.
Represent the Director in scheduling, relaying priorities, and providing procedural guidance aligned with district expectations.
Support engagement with partner agencies, including city, county, and contracted service providers, maintaining a professional and responsive tone in all interactions.
Employee Coaching & Guidance
Provide direction and policy clarification to Operations Department staff and school administrators regarding district procedures.
Assist the Director in supporting consistency in operational practices across schools and departments.
Serve as a knowledgeable resource for onboarding, training, or mentoring administrative support staff when needed.
Communication & Confidentiality
Draft and manage communications on behalf of the Director, ensuring accuracy, tone, and alignment with district policies.
Handle confidential materials and sensitive issues with the utmost discretion and professionalism.
Maintain trust and clear communication channels with all levels of staff and leadership.
Additional Responsibilities
Support special projects and district initiatives assigned by the Director of Operations.
Attend and document meetings, follow up on assigned actions, and ensure timely execution of operational needs.
Provide general administrative support and coverage in the absence of key operational or administrative staff as assigned.
General Performance Requirements:
Perform duties in a courteous and efficient manner that builds the confidence of staff, students, and the public in the Corvallis School District and enhances learning.
Observe laws, district policies and procedures, and professional standards for the position.
Establish and maintain effective working relationships with school personnel, parents, students and the public; work collaboratively as a team member.
Maintain regular attendance at work and work activities and is punctual in meeting deadlines, attending meetings, and following schedule.
Carry out work responsibilities with strong organizational skills effectively under pressure of deadlines, difficult situations, interruptions, and new or emergency conditions.
Respect confidential information and the privacy of students, staff, and parents.
Support students and staff in the district’s career-related learning standards to encourage the development of independent work skills through career exploration and community involvement.
Develop job skills necessary to meet changes in the position.
Maintain personal appearance and hygiene appropriate to the position as defined by the district.
Meet applicable district physical ability/health and safety guidelines for the position.
Qualifications:
To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
Knowledge, Skills, and Abilities:
Strong knowledge of district operations, safety procedures, and administrative processes.
Excellent written and verbal communication skills, including the ability to interact with diverse stakeholders under pressure.
High level of organizational ability, prioritization, and attention to detail.
Professional discretion in handling confidential information and sensitive situations.
Ability to work independently and make informed decisions based on district policy and operational needs.
Skilled in the use of office equipment and technology, with an emphasis on managing a variety of records, schedules, and communications.
Demonstrated ability to interact effectively with individuals and groups of all ages, utilizing conflict resolution and collaboration skills.
Experience with developing and managing budgets, tracking expenditures, and maintaining fiscal accountability.
Ability to read and interpret collective bargaining agreements, policies, administrative rules, and related documents.
Ability to lead, plan, organize, and delegate tasks, while directing the work of office staff or students as needed.
Ability to obtain specialized training as needed to meet district requirements.
Ability to travel between district facilities, as needed; if driving, must meet district driving standards.
Standard First Aid certification, or ability to obtain certification within two months of hire.
Education and Experience:
High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
At least 5 years of progressively responsible administrative or operations support experience, preferably in a K-12 public school setting.
Experience supporting department- or district-level leadership strongly preferred.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Regularly required to talk, hear, and communicate effectively.
Frequently required to stand, walk, use hands to handle or manipulate objects, and reach with hands and arms.
Occasionally required to sit, stoop, kneel, crouch, or climb.
Visual requirements include the ability to see clearly at both close and distant range, and to adjust focus as necessary.
The employee may be required to lift and carry up to 25 pounds regularly, and up to 40 pounds occasionally.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is typically low to moderate.
The employee works mostly indoors in a school office environment.
The employee may need to move throughout the school campus to assist in classrooms, playgrounds, or other areas as needed.
The employee may be exposed to bodily fluids and waste while performing duties.
NOTE: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions, or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify, or delete any aspect of this (or the position itself) at any time as it deems advisable.
Additionally, interviews will be scheduled electronically through Recruit & Hire, using the email you have provided on your application. Please be sure to check email and your Recruit & Hire account regularly.
