Vacancy expired!
IT Program Coordinator (Acting-in-Capacity/Limited Duration) Print (https://www.governmentjobs.com/careers/eugene/jobs/newprint/4607804) Apply IT Program Coordinator (Acting-in-Capacity/Limited Duration) Salary $63,356.80 - $78,977.60 AnnuallyLocation Eugene, ORJob TypeFull-Time Acting-in-Capacity (AIC)Job Number03959DepartmentCentral Services DepartmentDivisionInformation Services DivisionOpening Date08/21/2024Closing Date9/8/2024 5:15 PM Pacific
Description
Benefits
Questions
General Statement of DutiesApplication Deadline : Sunday, September 8, 2024 at 5:00pm PT ONLINE APPLICATIONS ONLY The Information Services Division is looking for the right candidate with a unique blend of skills, interests, and abilities to fill a Program Coordinator position.The ideal candidate:
Possesses a combination of public sector financial acumen and technical savviness.
Values high quality service delivery and is a go-getter that takes initiative.
Is creative and likes to think outside of the box when solving problems. Can turn an idea into action and achievable goals.
Is able to juggle multiple high priorities with general direction from a supervisor.
Will cultivate a "now and later" perspective, where they act today in anticipation of tomorrow. This includes looking beyond day-to-day work to better anticipate the future and adjust to change.
Will understand how their work fits into the larger context of the organization and the opportunities that arise from collaboration.
Salary Range: $30.46 - $37.97 Hourly / $63,356.80 - $78,977.60 Annually
The City of Eugene determines starting pay within the range based on relevant education and experience as provided by the applicant in their application materials. This process is consistent with the Oregon Equal Pay Act (OEPA) (https://www.oregon.gov/boli/workers/pages/equal-pay.aspx) . You can learn more about our process at our How to Apply (https://www.eugene-or.gov/674/How-to-Apply) page.
Department/Division: Central Services / Information Services Division
Work Location: 500 E 4th Ave Eugene, OR 97401
Must reside in the state of Oregon and be able to report onsite in Eugene, OR for work as needed.
Work Schedule: Monday - Friday, 8:00 AM - 5:00 PM with hybrid flexibility per business need
Bilingual Pay Benefit : This position qualifies for up to an additional 5% of base salary for bilingual pay. Please see “Supplemental Information” at the end of the posting for more information.
Limited Duration (LD) Opportunity – AFSCME:
Open to external applicants, and full-time, part-time, LD, R ecreation A ctivity E mployee City of Eugene employees.
This LD position could last up to 6 months per business need.
LD employees have many of the same benefits as regular AFSCME employees, with some exceptions due to the limited length of employment.
If you are currently an employee, you will not have rights back to your current LD position.
Employees hired into LD positions will be members of the AFSCME bargaining unit and covered by the contract except for the items outlined below.
The salary schedule for LD employees is t he same as used for regular AFSCME employees. The normal starting salary is the first step shown on the posting. Other placement in the salary range may be considered depending on qualifications and experience.
LD employees are at-will and don’t have a probationary period; they accrue no seniority, have no bumping or layoff provisions, and have no discipline or discharge rights.
LD employees will receive City health plan coverage for themselves only. Dependent coverage is available at full cost to the LD employee.
Acting-in-Capacity (AIC) Opportunity:
Open to full-time, part-time City of Eugene employees. Temporary and Limited Duration employees are not eligible to apply.
You must meet the minimum qualifications for the AIC position.
This AIC assignment could last up to 6 months, per business need. At the end of the assignment, you will return to your regular position.
You must receive permission from your supervisor to apply. Note: If you are on probation, it may impact supervisory approval to apply for this opportunity.
AIC pay is determined based on the applicable collective bargaining agreement or APM. Pay placement will be the minimum of your current pay so long as it is not above the max imum of the AIC salary range. If you are in a position that is at the same salary range as the AIC that you are applying for there may be no change in pay for the AIC assignment .
Examples of Duties Performed - Duties may include but are not limited to the following
Strong organizational skills to provide a variety of financial administrative support duties to help support the ISD Team.
Excellent attention to detail to manage a variety of financial tasks, vendor relationships, and complex contracts.
Strong research and program coordination skills for duties such as administrative support, program interpretation and policy compliance.
Supports critical procurement and purchasing processes including invoice and contract management
Coordinates payroll and timekeeping processes for the division
Coordinates division human resources processes including recruitments, onboarding, and related tasks
Supports the Telecom Program with purchasing and administrative support Coordinates and completes a variety of purchases on behalf of ISD
Manages all financial aspects and vendor relationships of the Multifunction Device Program, which includes multiple agreements with vendors and relationships with customers across the organization
Supports the ISD Leadership Team
Supports a variety of office tasks
Performs related and other duties as assigned.
To view detailed information on the duties, knowledge, and abilities that may be expected for this position, please see the classification: Program Coordinator - AFSCME (https://www.governmentjobs.com/careers/eugene/classspecs/19892) .QualificationsStudies have shown that women and people of color are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes with relevant transferrable skills from a variety of sources and experiences. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role . When screening your application, the City will consider an equivalent combination of relevant education and experience which provides the applicant with the knowledge, skills, and abilities required to meet minimum qualifications for this position. MINIMUM QUALIFICATIONS: Experience: Four years of progressively responsible clerical or administrative support experience, including two years experience in the assigned area, or a related field. Training: High school diploma or G.E.D. equivalent. Associate degree or college course work in the assigned area desirable. The ideal candidate will have the following Knowledge, Skills, Abilities: Knowledge of:
Effective customer service standards.
Business English, grammar, spelling, and punctuation; strong editing and prooing skills.
General program or operation practices and principles including applicable policies, processes, and procedures.
Effective telephone practices and protocols.
Basic math skills
Ability to:
Perform and prioritize a variety of general administrative support duties.
Communicate effectively, both orally and in writing.
Provide customer service with courtesy and tactfulness.
Evaluate issues and solve problems; discuss problems and complaints
tactfully, courteously and effectively with co-workers, staff at other departments or agencies, and vendors.
Learn how to administer contracts and other agreements and documents Work within, and adhere to, strict project deadlines.
Work independently and in a team-setting. Make appropriate decisions regarding work methods and priorities.
Use independent judgment in making decisions; handle confidential information with tact and discretion.
Exercise judgment and establish priorities and goals.
Standard bookkeeping practices including applying public purchasing regulations and polices and financial record keeping processes
Compose and edit a variety of correspondences.
Operate a variety of office equipment including word processing, spreadsheet, and specialized computer software; operate computer terminal to input and retrieve data.
Establish and maintain complex manual and computerized filing and record-keeping systems; provide summary reports of activities as needed.
Perform complex computations; monitor a variety of financial processes in collaboration with the Finance Team.
Gather and evaluate a variety of data to develop and prepare effective reports associated with financial tracking.
Build effective working relationships with all coworkers, other departments, and agencies.
Provide effective lead direction if required, coach others.
Perform physical activities that are essential functions of the position including speaking, hearing, and lifting of supplies and boxes.
Train co-workers in processes and procedures (such as time entry, etc.) as needed.
Supplemental InformationWhat to Expect from our Selection Process: Applicants are screened based upon their relevant knowledge, abilities, skills, experience, and training. The selection process varies according to the position and can include such things as screening of supplemental questionnaires, written or skill tests, ability or fitness tests, interviews, and assessment processes. In addition, background investigations and records checks may be required . Some positions also require applicants to have a psychological evaluation and/or physical examination and a drug test prior to employment. Marijuana use is evaluated consistent with current state law regulations. PLEASE NOTE: Once the posting closes, the process can take 4-6 weeks to complete . Diversity, Equity, and Inclusion: The City of Eugene is committed to a respectful work environment. We value the cultural, educational, and life experiences of each employee. We believe that a diverse workforce enables us to deliver culturally responsive services to all members of our community. As part of our commitment to diversity, equity, and inclusion we desire to welcome, respect, and create a sense of belonging for a wide range of identities and experiences in our workforce. Women, people with disabilities, and persons of color are strongly encouraged to apply. The City of Eugene complies with the Americans with Disabilities Act of 1990 . Any applicant with a qualified disability under the Americans with Disabilities Act may request accommodation by contacting an employment coordinator at (541) 682-5061. In compliance with the Immigration Reform and Control Act of 1986 , the City of Eugene will request all eligible candidates who accept employment with the City to provide documentation to prove they are eligible for employment in the United States. Bilingual Pay Benefit: Per the AFSCME contract (https://www.eugene-or.gov/Archive.aspx?AMID=71) , the City shall pay an employee an additional five percent (5%) for a required intermediate or advanced level competency. To qualify for bilingual pay, the employee must have demonstrated fluency in the required language and successfully pass a fluency examination administered by the City's Employee Resource Center division . If a job posting indicates this position is temporary (not limited duration) then the employee serves at will. Temporary employees do not receive benefits through the City of Eugene unless required by City, State or Federal code/statute.RepresentationEmployees in this classification are represented by American Federation of State, County, and Municipal Employees (AFSCME), and their salaries may be subject to a monthly payroll deduction after 31 days of employment.Salary and BenefitsThe normal starting salary is the first step shown on the posting. Other placement in the salary range may be considered depending on qualifications and experience. Periodic advancement through the salary range is dependent upon merit. The City provides a full range of benefits, including holidays, vacation, sick leave, retirement benefit, and life insurance. Health, dental, and vision benefits are available.To view a summary of benefits (http://www.eugene-or.gov/DocumentCenter/Home/View/1813) , benefit premium rates (http://www.eugene-or.gov/DocumentCenter/Home/View/1811) , and/or the AFSCME contract (http://www.eugene-or.gov/index.aspx?NID=1966) click the respective link. Click here to view information about Total Worker Health. (https://secure.neogov.com/images/AgencyImages/jobposting/658/jobpostings/image/BeWellHandout.png)
