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SALARY: $18.50-19.61/hour, DOE, non-exempt
POSITION TYPE: .75-1.0 FTE (30-40 hrs/week)
DEPARTMENT: Finance
REPORTS TO: Finance Director
BENEFITS: Eligible for full-time benefits. See our benefits page at https://hivalliance.org/employment/benefits/
APPLICATION INSTRUCTIONS: All applicants must submit a complete Job Application, Supplemental Questions (see below), and resume via the Job Portal to be considered. The Job Portal can be found at https://hivalliance.org/employment/open-postions/
POSITION SUMMARY:
The Accounting Specialist position is supervised by the Finance Director and works with the Staff Accountant to complete the accounts payable function. Additionally, the position is responsible for assisting in the finance department.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
Manage full cycle of Accounts Payable from matching invoices and back-up paperwork to entering into software, cutting checks and filing
Manage petty cash and ensure that receipts and approvals are on file
Assist the Finance Director with special projects related to fiscal management of agency
Coordinate setup of meetings, including scheduling, agendas and minutes
Job duties may expand as needed and as knowledge and ability is demonstrated
REQUIRED QUALIFICATIONS:
Associates degree in Accounting or higher or two years of experience in the accounting field, preferably in accounts payable
Proficiency with Microsoft Office Suite and Blackbaud Financial Edge NXT (or similar accounting software)
Two years’ experience in record-keeping and file-management
PREFERRED QUALIFICATIONS:
Nonprofit accounting experience
Strong organizational and problem-solving skills with ability to prioritize
Capacity to think independently and use mature professional judgment
Strong written and verbal communication skills
Ability to conducting and compiling research
Ability to take initiative and balance multiple tasks simultaneously
Able to work with distractions and busy surroundings
Able to attend to detail and accuracy
Able to interact in professional and pleasant manner at all times
Ability to learn quickly, willing to ask questions to clarify information and able to get up to speed in short period of time
Flexible to respond to unanticipated needs and re-prioritize work tasks as necessary
Capable of respecting and maintaining confidentiality
Valid Oregon Driver’s license, driving record sufficient to be covered by agency auto insurance policy
Ability to pass agency criminal background check
Completion of TB test, provided by agency
PHYSICAL DEMANDS:
While performing the duties of this job, the employee is required
Repetitive use of hands such as grasping, twisting/turning of wrists, and finger dexterity necessary to perform various clerical duties such as typing, writing and maintaining files.
Frequent use of arms such as pushing/pulling to open and close drawers and cabinets.
Ability to sit for extended periods of time at assigned station.
Ability to bend and/or reach, and to occasionally lift and carry up to 25 pounds (boxes of copy paper and/or files for storage).
Continuous clarity of vision at 20 inches or less for normal processing of work
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORKING CONDITIONS, TRAVEL AND ENVIRONMENT:
The duties of the job require regular attendance
5 days per week for a minimum of 30-40 hours per week
Must be available to work before 9:00 am, after 5:00 pm or on weekends, as required
Travel to other locations as necessary to complete accounting functions
SUPPLEMENTAL QUESTIONS:
Describe your fund accounting education and experience.
What accounting software do you have experience with? Please describe your experience.
Tell us about your experience working with Microsoft Office Suite and specifically describe your Excel experience.
What does it mean for you to have a commitment to diversity? How would you see yourself demonstrating that commitment at HIV Alliance?
HIV Alliance is an equal employment opportunity employer committed to cultural diversity and compliance with the ADA. HIV Alliance encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. HIV Alliance prohibits discrimination based on race, color, religion, national origin, ancestry, citizenship status, physical or mental disability, age, sex, sexual/affectional orientation, gender identity, gender expression, marital or partnership status, veteran status, political affiliation or belief, genetic information, HIV antibody status or any other factor protected by law or association with any of these classes, in its services, employment, or use of volunteers.
HIV Alliance is a community united to stop the spread of the HIV epidemic. We strive to create an environment where everyone is empowered to reach their full potential. We value the diverse perspectives that each of us brings to this work, understanding the influences of culture, race, color, religion, national origin, ancestry, citizenship status, physical or mental disability, age, sex, sexual/affectional orientation, gender identity, gender expression, marital or partnership status, veteran status, political affiliation or belief, genetic information and HIV status in shaping our life experiences. We pledge to listen and ask questions before making judgments, and to continue to educate ourselves and each other. We recognize that we will only be successful against the HIV epidemic in a culture wher
