Oregon Social Learning Center and OSLC Developments are seeking a skilled Editorial Assistant to provide comprehensive support to our Principal Investigator (PI) and grant staff. In this role, you will be instrumental in ensuring the seamless operation of multiple research projects by managing editorial and administrative tasks with precision and efficiency. Key responsibilities include editing manuscripts, coordinating meetings and phone conferences, conducting library and Internet research, and maintaining organized filing systems. You will collaborate closely with PIs and project teams to prepare grant submissions, research papers, presentations, and other materials, applying expertise in citation styles (APA, AMA, Chicago, Harvard, and more) to ensure accuracy and professionalism.
This position requires strong independent judgment, the ability to manage tasks with minimal supervision, and a high level of discretion when handling sensitive information. If you thrive in a fast-paced, research-driven environment and take pride in maintaining exceptional organizational standards, we would love to hear from you!
Requirements:
BA/BS degree with coursework appropriate to the position and 3-years related experience or equivalent combination of training and experience appropriate to the position.
Strong skills regarding English grammar
Competency with APA style and other journal-specific guidelines. Advanced skills with Microsoft Word, Power Point, and Adobe.
Strong editing skills and experience editing technical and/or academic documents.
Competency in Endnote or other reference-tracking software preferred.
Experience in submitting federal grant proposals preferred.
What we are looking for:
Strong interpersonal skills, service-oriented attitude, and the ability to work collaboratively in a team environment.
High attention to detail and the ability to prioritize tasks effectively while balancing multiple work requests.
Self-motivated and independent, with the initiative to complete tasks and meet project deadlines.
Flexibility with work schedules, including availability for occasional evenings or weekends during peak periods.
Skilled in interpretive judgment and independent decision-making, with a supervisor available as needed.
Open to learning new tasks and acquiring new skills.
Your day-to-day:
Assists PIs and Co-Is with preparing, editing, and organizing grant proposals, academic journal articles, reports, and other materials.
Supports the development/creation of assessment tools, presentations, newsletters, brochures, and other documents using software like Microsoft Office, Adobe Acrobat, and Cayuse.
Edits manuscripts and documents for style, grammar, and adherence to specific formats (e.g., APA, AMA, Chicago Style) and manages manuscript submission processes, including permission requests and references.
Maintains and updates vita, bio-sketch materials, and publication records for PIs and Co-Is; organizes and tracks reference libraries using tools like EndNote.
Conducts library/Internet research
Tracks manuscript status and correspondence; organizes and maintains filing systems.
Coordinates meetings, conference trips, schedules, expense filing, and takes meeting minutes as needed.
Benefits at OSLC/ODI?
We’ve got you covered. Here are just some of the benefits available to Hourly-with-Benefits and Salaried team members:
Health, Vision insurance
Dental Insurance
Life Insurance
403(b) plan with 4% employer contribution and additional 2% match
Vacation time: up to 11 days 1st year, 15 days 2nd year, and 21 days for more than 2 years maximum
Sick time: up to 12 days per year
Bereavement Leave: up to 10 days
Holidays: 12 paid holidays throughout the calendar year
benefited employees who work an average of 17.5 hours per week
benefited employees must work an average of 24 hour per week to be eligible for this benefit
Non-benefited Hourly employees are eligible for paid sick time based on the number of hours worked.
Note: This job description is representative of the major position requirements and is not intended to be all-inclusive. For a complete job description and to apply go to https://www.oslc.org/careers. See: Editorial Assistant. In addition, please provide a cover letter and current resume. Applications will be reviewed on a rolling basis and the position will remain open until filled.
