Position Type: Classified
Working Title: Administrative Program Specialist/Clinic Manager
Classification Title: Administrative Program Specialist
College/Division: College of Health, Arts & Sciences (HAS)
Department: Humanities and Social Sciences
Salary Range: $3,492 - $3,806 per month
Work Location: Klamath Falls
Position Terms/Mo 12
Full/Part time: Full Time
Appointment FTE (%): 0.60 FTE
Exempt/Non-Exempt: Non-Exempt
The Oregon Tech BIG ABA Clinic invites applications for the role of Clinic Manager (Administrative Program Specialist).
About The Position:
The Administrative Program Specialist (Clinic Manager) works under the direction of the Clinic Director to provide essential managerial support to the Associate Clinic Director, students, and other staff. The Clinic Manager will coordinate daily operations for BIG ABA Clinic. Duties of this position include:
1. Providing quality customer service, interfacing with patients, doctors offices, vendors, and staff
2. Ensuring the clinic follows all legal and regulatory processes for insurance billing and other reimbursement
3. Clinic operations related to day to day management of appointments, phone calls, emails and other inquiries
4. Budget management, scheduling, purchasing, inventory, etc.
Required Qualifications, Per Classification:
Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR
An equivalent combination of training and experience.
One year of post-secondary education may be substituted for up to one year of the experience.
Additional Requirements:
Fluent with Microsoft Office Suite to include Outlook, Office 365, Teams, etc
Able to handle sensitive client information with confidentiality
Highly organized with the ability to pivot to new tasks quickly
Excellent customer service skills
The ability to learn software quickly
Instructions To Apply:
The initial review of applications will begin on September 18th, 2024. Applications will continue to be accepted after the initial review date until a sufficient applicant pool has been achieved or the position is filled. Therefore, at the discretion of the University, materials received after the initial review date may not receive full consideration.
To apply, please visit: https://jobs.oit.edu/postings/6566
Then, upload the following elements to your application:
1. Required Documents
2. Resume
3. Cover Letter
4. Professional References List
AA/EEO Statement:
Oregon Tech is an Affirmative Action/Equal Opportunity Educator and Employer. The University does not discriminate in access to its educational programs and activities, or with respect to hiring, or the terms and conditions of employment, on the basis of age, color, disability, marital status, national origin, race, religion or creed, sex or gender, gender identity or gender expression, sexual orientation, veteran status, or any other basis in law.
Oregon Tech is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Office of Human Resources.
To peruse other employment opportunities at Oregon's premiere polytechnic university, visit the Oregon Tech Job Board: https://jobs.oit.edu
Oregon Tech proudly offers a competitive benefits package to eligible employees; to learn more about the comprehensive offering of benefits visit: https://www.oit.edu/human-resources/benefits
