Job Title: Project CoordinatorJob DescriptionThe Project Coordinator will establish and maintain healthy and positive relationships with employees, clients, vendors, and contractors. This role requires effective communication and coordination with internal team members and external clients. The Project Coordinator will organize project data and oversee project document control for accurate and timely retrieval, distribution, and storage of engineering drawings and documents, as well as vendor and client information. Additionally, the Project Coordinator will review and issue project meeting minutes, action items list, drawing packages, RFIs, submittals, scopes of work, estimates, and field instructions. Other responsibilities include updating databases, creating transmittals, processing vendor data, filing in SharePoint including pertinent metadata, and creating BlueBeam sessions. The Project Coordinator will also support multiple projects and office operations simultaneously, provide office management support, and ensure quality control in writing and editing various documents. Scheduling appointments, coordinating meetings, and travel arrangements are also part of the role.Responsibilities
Establish and maintain healthy and positive relationships with employees, clients, vendors, and contractors.
Communicate and coordinate effectively with internal team members and external clients.
Organize project data and oversee project document control for accurate and timely retrieval, distribution, and storage of engineering drawings and documents, and vendor and client information.
Review and issue project meeting minutes, action items list, drawing packages, RFIs, submittals, scopes of work, estimates, and field instructions.
Update databases, create transmittals, process vendor data, filing in SharePoint including pertinent metadata, and creating BlueBeam sessions.
Support multiple projects and office operations simultaneously.
Provide office management support by managing office supplies, submitting work orders for office maintenance and equipment repairs, front desk support, greeting and escorting visitors, collating and distributing mail, and maintaining electronic filing systems.
Ensure quality control in writing and editing memos, emails, invoices, reports, and other correspondence.
Schedule appointments and coordinate meetings and travel.
Essential Skills
Demonstrated proficiency in Microsoft 365 Suite including Teams, Outlook, SharePoint, and OneDrive.
Proficiency preferred in Bluebeam, AutoDesk Build, and Deltek Ajera with the ability to quickly learn new software and applications.
Strong organizational, problem-solving, and research skills with acute attention to detail.
Effective verbal and written communication skills and ability to handle confidential information.
Ability to thrive in a dynamic environment, meet set deadlines, and adapt to changing priorities.
Prefer 2+ years of related experience, BA or BS preferred.
Collaborative, team-oriented attitude, strong work ethic, and creative problem-solving skills.
Additional Skills & Qualifications
Experience in project coordination, administration, and document control.
Ability to schedule meetings and provide administrative support.
Knowledge of construction administration, project administration, and handling RFIs.
Experience with Microsoft Office and construction documentation.
Work EnvironmentThis position operates in an office environment.About Actalent Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.Diversity, Equity & Inclusion At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com (%20actalentaccommodation@actalentservices.com) for other accommodation options.
