The Co-op is proud to provide our employees with a fun, professional workplace with opportunities for growth and advancement. Eligible employees receive affordable healthcare, 3.5 weeks of paid time off in your first year for vacation and sick days, matching 401K plan, a 15% employee discount on all store purchases, and so much more!
Job Summary: This is a support position responsible for assisting the Financial Manager as well as working part-time in Accounts Payable. In Accounts Payable, this position supports all phases of Accounts Payable, from data entry to payment process, and assists with various accounting functions such as account reconciliation, accounts receivable, budgeting, audits, and more.
General Responsibilities (Accounting):
Prepare monthly and quarterly JEs as assigned, such as COGS, Sales Summary, etc.
Reconcile bank and other ledger accounts monthly as assigned by the Financial Manager.
Assists with or manages the Daily Sales Journal and Weekly Sales files and reports.
Conduct daily cash verification auditing procedures as directed by the Financial Manager.
Assist in the annual budgeting process and perform monthly budget-to-actual variance analysis
Manage, update and create Excel spreadsheets using advanced functions and formulas
Assist with daily, weekly, monthly, quarterly and annual reporting requirements
Assist with or manage Fixed Asset tracking and deprecation
Verify vendor invoices for accuracy of amount, date of receipt, signature, and departmental expense
Accurately enters invoice data into the accounting system via direct entry or through Excel spreadsheets
Selects invoices for payment and prepares checks and ACH payments
Maintains invoice files in a timely and organized manner.
Maintains favorable relations with vendors, and is available to answer questions regarding accounts.
General Responsibilities (Administrative):
Assist with insurance renewals, tracking, claims processing and analysis
Help ensure timely tax payments filing
Assist with the company’s investment management in alignment with the investment policy
Update process and procedures as needed to enhance efficiency
Minimum Requirements:
At least four years office experience, including two years’ experience in accounting software and accounts payable.
Strong understanding of accounting principles with experience making journal entries and reconciling accounts.
Discreet and capable of maintaining confidentiality
Organized, accurate, and highly detail-oriented
Excellent math and reasoning skills
Able to handle complex tasks, retain detailed information and a lengthy training period
Collaborate and communicate effectively and respectfully with staff, management team, and vendors both in writing and verbally
Strong interpersonal skills with the ability to handle stress and remain emotionally regulated when working with diverse personalities
Works well under pressure with an ability to prioritize and meet deadlines
Follows through on problems or inconsistencies until resolved
Ability to work effectively both in a group and individually
Experience with file import, export, upload and download data files between software platforms
Preferred qualities and skills:
A strong desire to learn and grow
Experience with daily cash verification or reconciliations
Resourceful, curious, able to fill in knowledge gaps necessary to grow and expand in the job
Knowledge of and experience with advanced excel formulas -formal training helpful
Experience with mail merges and other database management practices
Experience working in a retail environment
Enjoys the Natural Food culture and/or loves food
Experience with shipping/mailing via USPS and US Mail Web portals
Formal, accredited training in accounting and/or bookkeeping
Education or experience using basic computer programming
If you are interested in joining the Co-op Team, please complete an Employment Application and submit with a cover letter, resume and at least two professional references.
Click the link to complete your Employment Application! https://ashlandfood.coop/employment-application
