Vacancy expired!
The City of Medford has an exciting full-time opportunity with a generous comprehensive benefit package.
The Senior Purchasing Analyst plans and leads procurement processes for a wide range of complex procurements. Serves as subject matter expert with advanced knowledge and technical skills. Working collaboratively with departments, prepares RFQs, RFPs and bid solicitations, and manages the process through contract award. Work situations involve a high degree of complexity including advising others and providing policy interpretation throughout the procurement process. Provides a high level of customer service to City staff and the public and performs other duties as required.
The anticipated hiring range for this position is $4,517 (first step) to $4,743 or $4,979 (second or third step) monthly. Directly related experience and qualifications will be evaluated alongside others who perform work of comparable character as required by Pay Equity Law. Six steps are included in this salary range, allowing opportunity for annual movement through the steps.
Please attach a resume and cover letter at the time you submit your application in order to be considered.
INSURANCE BENEFITS
Medical, vision and dental benefits for employee and family, paid at 100% by the City with the opportunity to buy-up to a lower deductible plan
Life and AD&D insurance policy value of $50,000 paid by the City
Long-term disability insurance provided by the City
Health Reimbursement Account (HRA-VEBA) contributions provided by the City
RETIREMENT
Oregon Public Employee Retirement System (PERS) is 100% fully paid as the City pays both the employer and the employee's (6%) Individual Account Program (IAP) contributions
Deferred Compensation retirement plan (Section 457 Plan) for employee's retirement planning
ADDITIONAL BENEFITS
Paid vacation, sick leave, and holidays
The City has a fully equipped fitness center available 24 hours a day
The City's Wellness Program promotes physical, social, emotional, intellectual, financial and environmental wellness with various goals and challenges to participate in throughout the year. Employees may qualify for wellness incentives by completing milestones set within the program.
Employee Assistance Program (EAP)
ABOUT THE CITY OF MEDFORD
Medford is one of the most beautiful areas of the Pacific Northwest and is located in Jackson County, Oregon. Situated in the heart of the scenic Rogue Valley, Medford, population 80,378, is the hub of Oregon's fourth-largest metropolitan area. Located along I-5 in southern Oregon, just 20 miles from the California border, Medford is surrounded by breathtaking mountains in a region featuring world-class outdoor recreation opportunities, including Crater Lake National Park and the Oregon Coast. As the largest city between Eugene and Sacramento, Medford is a growing city with a high quality of life, a growing economy and a moderate climate.
Typical Job Duties:
These duties are a representative example; position assignments may vary depending on the business needs of the department and organization. This position:
Performs the most complex solicitation processes for a wide range of procurements including, but not limited to, construction services for public works projects, technology related goods and services, professional services (including engineering), and all other goods and services required for municipal government. Solicitations may involve alternative, multi-step and/or innovative methods of procurement.
Assists City departments in determining and developing procurement approach, bidding requirements, selection criteria, and scope of work or technical specifications. Assesses potential risks and proposes mitigation strategies.
Receives bids and proposals, analyzes for responsiveness, recommends award of bids, and prepares award documents for review.
Drafts and negotiates contracts, contract amendments, and change orders in accordance with City policies. Ensures documents are properly executed and financial obligations entered in enterprise resource management system.
Works closely with the departments to ensure compliance with City procurement policy and State procurement laws and regulations. Advises, assists and trains other City employees in purchasing policy and procedures. Assists departments with various needs including advice on vendor relationships, product research and training.
Analyzes sole source justifications and other requests for exemptions.
Reviews and analyzes transaction history and monitors activity to determine opportunities for more economical purchasing or compliance concerns.
Conducts meetings including pre-bid and pre-proposal conferences, proposal evaluation meetings, and negotiation sessions related to contracts.
Generates purchase orders from requisitions; evaluates validity of purchase requisitions; ensures supporting documentation on-file; verifies account numbers, budget availability and approvals.
Interviews and negotiates with vendor representatives regarding quality, compatibility, availability, price and terms of purchases.
Provides backup in Purchasing Manager's absence.
Monitors state law related to Purchasing, and recommends changes to policy and municipal code as applicable.
Research and evaluate vendors, suppliers of products, and services, and makes recommendations.
Monitors State and Cooperative contracts for use by City departments in the procurement of goods and services.
Scope of assigned area will depend on departmental and/or citywide operational structure and is at the discretion of the Finance Director.
Technical writing and proofreading, including the ability to draft contract language.
Problem solving, critical thinking and analytical skills.
Establishing and maintaining a variety of projects and multiple tasks in an effective and timely manner; organizing own work; setting priorities, and meeting critical time deadlines.
Using tact, initiative, prudence, and independent judgment.
Upholds the values of the organization and has strong customer service orientation.
Must have the ability to handle job stress and interact effectively with others in the workplace.
Must be honest and truthful in all tasks and responsibilities.
Performs other related projects and duties as assigned.
Demonstrates regular, reliable and punctual attendance.
Job Qualifications:
Five (5) or more years of experience with procurement and public contract programs; and
Bachelor's degree in business, accounting, public administration or specific area of study as deemed pertinent and/or equivalent combination of education and experience sufficient to successfully perform the essential duties of the job as listed above.
Knowledge of procurement principles and practices, competitive bidding requirements and exceptions including alternative contracting methodologies. Applicable Federal, State, and local laws, rules, regulations, codes, and/or statutes.
Contract negotiations, administration and maintenance principles and practices.
Governmental accounting practices and processes, including but not limited to procurement requirements related to federal and state grants.
Principles and practices of effective negotiation.
Policies and procedures related to purchasing of materials, supplies, equipment, services and for construction of public improvements.
Record keeping principles and procedures.
Computer applications related to work, including automated purchasing systems, word processing and spreadsheet software.
Desired licenses and/or certifications associated with the assignment such as:
Certified Public Purchasing Officer (CPPO)
Certified Professional Public Buyer (CPPB)
Requires possession of a valid driver's license by date of hire. New employees establishing resident status in the State of Oregon must obtain an Oregon driver's license within 30 days.
Requires completion of a background investigation to the satisfaction of the City.
To Apply: City of Medford employment application must be completed online via the City's website www.cityofmedford.org by 4:00 p.m. on Monday, December 2, 2019. In order to be considered, please attach a resume and cover letter at the time you submit your application. If you have questions about the job posting, please contact the Human Resources Department (541) 774-2010.
Selection procedures and time lines subject to change. Those selected must be able to provide proof of legal right to work in this country. Hiring will be subject to a criminal history background investigation.
For technical assistance and questions with the application process, please contact Government Jobs at (855) 524-5627.
ADA/EOE
