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JOB ANNOUNCEMENT: FLEET, EQUIPMENT & FACILITIES MANAGER
JOB SUMMARY
Job Type: Full-time
Wage: $65,000-85,000 Annually, DOE
Schedule: Monday to Friday, 8:00am-5:00pm (some flexibility)
Work Location: Ashland, OR at the Lomakatsi office and shop
Education & Experience:
5+ years of experience in vehicle and chainsaw repair and maintenance
A.S.E. certified mechanic preferred
OVERVIEW
Lomakatsi Restoration Project, a nonprofit forest and watershed restoration organization based in Ashland, Oregon, seeks a full-time Fleet, Equipment & Facilities Manager to join our growing team. This pivotal position is responsible for maintaining the organization’s vehicles, equipment, and gear to support our work implementing landscape-scale forest and watershed stewardship initiatives across Oregon and Northern California. Lomakatsi is excited to expand our organization as we work with a wide range of federal, state, tribal, and nonprofit partners to create fire-adapted ecosystems and build the resilience of diverse communities. We are committed to advancing diversity, equity, and inclusion within our organization and wherever we work.
JOB DESCRIPTION
The Fleet, Equipment & Facilities Manager (FEFM) is responsible for all aspects of ensuring the safe and efficient operations of Lomakatsi's equipment, vehicles, and infrastructure. The FEFM plans, organizes, and directs the purchase, maintenance, repair, replacement, and disposal of Lomakatsi vehicles and equipment. The FEFM ensures tools and equipment meet operating and safety standards, and provides or arranges maintenance and repairs for Lomakatsi facilities located in Ashland, OR (headquarters), as well as field offices in Chiloquin, OR and Alturas, CA.
The FEFM is responsible for creating a maintenance schedule and implementing a preventative maintenance program to avoid breakdowns and costly repairs. FEFM must maintain accurate, electronic tracking records of all repairs and maintenance tasks performed. Responsibilities include direct supervision of maintenance personnel and evaluating the performance of internal and external mechanics and technicians to ensure quality workmanship.
The FEFM works directly under the Operations Director and may be accountable to additional Lomakatsi staff or managers depending on project or operational circumstances.
DUTIES AND RESPONSIBILITIES
Inspect, maintain, and repair 30+ fleet trucks and vans, off road vehicles, and trailers to ensure safety and function—this includes overseeing a regular inspection and maintenance schedule to minimize downtime, coordinating with staff on maintenance windows, maintaining an inventory of spare parts and keys, and ensuring all vehicles are outfitted with the standard equipment
Maintain accurate records of vehicle maintenance, repairs, and expenses, and report on these to senior management, while identifying and implementing improvements to vehicle maintenance processes to increase efficiency and effectiveness
Ensure all vehicles are properly licensed and insured with appropriate documentation, and handle all DMV and DEQ transactions to maintain valid passenger registration on fleet vehicles
Prepare fire vehicles for deployment and obtain annual MSPA vehicle inspections, and provide support for Lomakatsi’s wildland fire crews, working evenings and weekends as needed
Research, obtain quotes, inspect, purchase, and prepare new vehicles and equipment as needed, maintaining professional relationships with vendors, suppliers, and maintenance shops
Organize, maintain, track, and repair the organization’s forestry tools and equipment, including 70+ chainsaws and a variety of power equipment such as weed eaters, mowers, leaf blowers, water pumps, drip torches, and more
Order and maintain supplies for a workforce of 60+ forestry workers, including plastic sheeting, gas, bar oil, fuel mix, replacement chains, files for sharpening, safety glasses, chaps, Nomex, vehicle cleaning supplies, and more
Provide planning and administrative support for management by developing and tracking budgets for vehicle maintenance, repairs, and supply purchases, managing risk and loss by tracking expenses, controlling costs, and tracking inventory and usage of tools and supplies
Advance organizational safety by ensuring compliance with all applicable safety regulations and standards, participating in regular safety meetings, and championing the use of personal protective equipment, safe handling of hazardous materials, and adherence to safety procedures
Supervise, train, and evaluate maintenance staff; ensure proper training, provide ongoing coaching, monitor and assess performance, and oversee scheduling and workplans
General shop and office duties may include facility maintenance (trash and recycling), carpentry, fueling vehicles, and odd jobs
Other duties related to the job may be assigned temporarily or permanently as needed
- POSITION REQUIREMENTS -
QUALIFICATIONS AND EXPERIENCE
5 years of experience in vehicle and chainsaw repair and maintenance
A.S.E. certified mechanic preferred
Strong understanding of the tools, lubricants, equipment, and procedures used in servicing, over-hauling, repairing, and adjusting a variety of gas- and diesel-powered automotive and other power-driven equipment
Understanding of personnel principles and practices including supervising, training, and performance evaluation; supervisory experience, including motivating, leading, setting objectives, and managing performance is strongly desired
Understanding and adherence to Occupational Health and Safety Standards and safe work practices of this position and those for forestry workers
Experience with record keeping, reporting, and accounting procedures and practices
Skills and Proficiencies
Outstanding interpersonal skills, including excellent written and verbal communication, and the ability to interact with diverse staff, community members and vendors with kindness and integrity
Analytical mindset with exceptional attention to detail and problem-solving capabilities, including the ability to troubleshoot problems quickly and efficiently in a diverse and challenging environment
Strong organizational skills and the ability to manage time and prioritize tasks and diverse activities under deadlines while delivering quality results.
Proficient computer skills such as using an automated maintenance management system and working knowledge of Microsoft Office Suite including Word, Excel, and Outlook
Self-starter that can work independently to overcome obstacles
Adaptability and flexibility in the face of changing priorities and work schedules, including the willingness to work outside normal business hours if necessary
Bilingual English/Spanish preferred
PHYSICAL REQUIREMENTS
Lift objects of various dimensions and up to 100 lbs. of weight frequently
Ability to repeatedly climb stairs and ladders, and to work near, around, or on light and heavy equipment
Ability to repeatedly balance, bend from the trunk, crawl, kneel, push, and pull objects
Ability to tolerate working outdoors in all environmental temperatures and weather
Ability to repeatedly reach, squat, and tolerate prolonged standing/walking/sitting
Ability to repeatedly walk on uneven surfaces
BENEFITS PACKAGE
This is a full-time, salaried position with an annual compensation range of $65,000 to $85,000 depending on skills and experience
Paid medical and dental plan
Paid vacation and 11 paid holidays
401K retirement plan
TO APPLY
Please provide:
Cover Letter and Resume
Three current professional references
Send to "jobs at lomakatsi dot org" with subject “Fleet, Equipment & Facilities Manager”. No phone calls please. We are looking to fill this position quickly and applications will be accepted on a rolling basis.
ABOUT LOMAKATSI
Lomakatsi is a nonprofit organization that develops and implements forest and watershed restoration initiatives, programs and projects throughout Oregon and Northern California. Our mission is to restore ecosystems and the sustainability of communities, cultures, and economies. For over 29 years, Lomakatsi has implemented ecosystem restoration projects across thousands of acres of forests and miles of streams. We work closely with federal, tribal, state, municipal and non-profit partners to build innovative, collaborative stewardship initiatives across all-lands. Lomakatsi is currently managing eight landscape-scale terrestrial and aquatic restoration agreements with projects in various stages of development, working across watersheds in two states and ten counties. Our science-based restoration work enhances wildlife habitat, helps safeguard ecosystem services, and reduces the risk of wildfire to communities. We serve as a lead partner and sponsor on several nationally recognized projects and initiatives.
Lomakatsi also brings added capacity to address socio-economic challenges for rural forest- and rangeland-based communities, by layering in our education, tribal partnerships, and workforce training and development programs into initiatives and projects. Through the operation of 10 programs, our staff of restoration practitioners, foresters, ecologists, workforce trainers and educators work to increase community understanding and involvement in forest and watershed restoration. Learn more at https://lomakatsi.org/.
