We are seeking a detail-oriented and organized Accounts Payable Specialist to join the accounting team at Tonkon Torp, recently named one of Oregon's most admired law firms. The ideal candidate will be responsible for managing a high volume of invoices and ensuring compliance with company policies and procedures. This role requires excellent attention to detail, strong communication skills, and the ability to thrive in a fast-paced environment. Prior law firm experience is preferred.
Currently, Tonkon Torp’s accounting team works in-office Monday through Friday, with plans to transition to a 3-4 day hybrid schedule in mid-2025 following the completion of our accounting system integration. If you are an experienced Accounts Payable Specialist seeking an opportunity within a dynamic law firm environment, we encourage you to apply.
Since 1974, Tonkon Torp has been dedicated to providing clients with top-notch counsel and business-minded creative solutions for their legal needs. Our dynamic workplace includes a diverse array of enthusiastic, team-oriented lawyers, support staff, and administrators. We are passionate about what we do and how we support the community around us.
Typical duties may include:
Invoice Processing:
Process a high volume of vendor invoices accurately and efficiently in accordance with the firm’s policies and procedures.
Code invoices to appropriate GL accounts and client matter numbers (when required).
Review each invoice for appropriate documentation, ensuring backup materials are attached and approvals are in place.
Payments and Check Runs:
Prepare and process weekly check runs, matching invoices to corresponding checks.
Obtain required signatures for all checks.
Process payments through multiple methods, including paper checks, ACH transfers, wires, credit cards, and other payment types; ensure digital payments are timely reviewed and approved.
Corporate Credit Card Management:
Ensure timely collection of corporate credit card transactions and accurate coding of all expenses.
Reconcile all corporate credit card accounts monthly and resolve any discrepancies.
Vendor Relations:
Reconcile monthly vendor statements and resolve discrepancies.
Maintain accurate and up-to-date accounts payable records.
Assist with vendor and payment inquiries in a professional and timely manner.
Obtain W-9 forms from new vendors as part of the onboarding process.
Recordkeeping and Reconciliation:
Scan and file all AP documentation as appropriate.
Enter costs for billing purposes when prepayment is required.
Process international wires and ensure compliance with all applicable regulations.
The ideal candidate has:
Excellent attention to detail and accuracy.
Minimum of 2 years of experience in accounts payable or a related role.
Prior experience in a law firm is strongly preferred.
Proficiency in accounts payable processes, including invoice coding, vendor reconciliation, and payment preparation.
Strong organizational skills with the ability to manage and prioritize a high volume of tasks.
Familiarity with accounting software and proficiency in Microsoft Office Suite (Excel, Word, Outlook).
Strong communication skills to interact with vendors, clients, and internal teams effectively.
We Offer:
Competitive salary ($56,000 to $67,500/year DOE)
Generous Paid Time Off policy and 10 paid holidays
Medical, dental, vision, flexible spending accounts, EAP, and more
401(k)/profit sharing
Transit subsidy
Tuition reimbursement
Tonkon Torp offers a collegial work environment. We are committed to creating a diverse work environment and are proud to be an equal opportunity employer. If you possess the required qualifications, please submit your cover letter and resume via our online application portal.
