Food Distribution and Facilities Coordinator Description:
Brief Description of the Organization:
Mainspring Community Pantry is a member-led, multi-racial, intergenerational community organization working to address economic hardship including food insecurity for families and seniors. Mainspring sees Portland as a city where all residents have access to healthy food, stable housing, and job and educational opportunities creating economic and social stability. Mainspring is a voice for change that raises awareness and builds partnerships to address root causes of economic hardship. We are an organization focused on inclusive equitable comprehensive services to meet the basic needs of residents within and beyond Portland.
People with lived experiences are strongly encouraged to apply. We are an affirmative action employer. Bilingual, BIPOC (Black, Indigenous, Person of Color), LGBTQ +, and formerly incarcerated applicants with a commitment to racial, social and food justice are strongly encouraged to apply.
General Responsibilities:
The Food Distribution and Facilities Coordinator plays a key support role for Mainspring (formerly Fish Emergency Services). The FDF Coordinator will assist with day-to-day receiving and distribution of food, inventory management, ordering, stocking, and data entry for monthly reports. They will also assist the food service days with other staff and a dedicated team of volunteers as well as recruiting volunteers. The FDF Coordinator engages with staff and volunteers on a regular basis, and will help maintain a high quality, collaborative, fun, and engaging workplace environment. The FDF Coordinator will also regularly interact with donors, fellow nonprofit collaborators, and community stakeholders while maintaining a professional and friendly demeanor.
The FDF Coordinator will also identify and schedule themselves and or a volunteer for small repair duties, coordinate regular maintenance on all equipment with in the facility and contract trade professionals for repairs on special projects in coordination with the Executive Director and Deputy Director. Lastly, the FDF Coordinator will also assist with fleet management, such as small repairs, cleaning, or coordinating shop appointments, working with volunteer drivers and helping the non-profit with logistics communication needs. Other duties may expand based on the needs of the organization. The schedule is Monday through Thursday. The position offers up to $22/hr to start with approximately 32+ hours a week, with the possibilities of working weekends when needed. This position also includes paid vacation and sick time.
Primary Responsibilities:
● Assist with all aspects of food pantry operations, including: receiving and moving freight, driving the forklift (paid training), breaking pallets and stocking shelves, storage containers replenishing during service hours while working within a collaborative team alongside other volunteers and staff members in order to assist clients with kindness, patience, dignity and respect. Share opening and closing duties as directed. Assist with other aspects of food and resource procurement, including: sort incoming donation and food drive products for quality, expiration dates, and recalls; assist with monthly and annual inventory, assist with the team effort of cleaning, breaking down boxes, removing waste, etc.
● Attend regular meetings on various internal activity and program needs to collaborate on decisions about procurement, flow, client services, upcoming events, volunteers or projects, etc.
● Communicate effectively with clients, staff, and volunteers.
● Certified or able to be trained for certification to run a forklift and ability to use a pallet jack consistently. Have a clean and valid driver's license to drive delivery vans and a flatbed truck for the needs of the Mainspring safely.
● Ensure that distribution days are a positive experience for clients, volunteers, and donors.
● Lead by example and make decisions that are ethical, equitable, fair, transparent and aligned with the organization's mission.
Skills Required:
●Supervisory/Coordination Experience
● Experience with Computer and email programs, such as Microsoft Office and Outlook Experience with small home repair and maintenance (such as small painting or carpentry jobs, very light plumbing or furniture repairs) handling light-duty tools such as drills, skill saws, etc.
● Demonstrated capacity to work both independently and cooperatively with others, along with strong interpersonal skills, a cooperative mindset, and a warm disposition.
● Solid sense of discretion and professionalism; alongside empathy and
compassion for those experiencing resource insecurity.
● Able to push a cart weighing up to 100+ lbs. With the help of others when
needed.
● Carry supplies/equipment weighing up to 40 lbs. Retrieve product and supplies
(requires lifting or carrying up to 40 lbs. unassisted, reaching overhead, and
climbing stairs, ladders, or step stools).
● Effectively complete multiple tasks with accuracy despite frequent interruptions.
● Ability to walk and stand for extended periods of time.
● Able and willing to get a food handlers card within the first two weeks of
employment. Must be willing and able to drive one of all of our vehicles and
provide proof of insurance with a clean driving record.
● Must pass a background check prior to employment.
● Ability to work weekends when needed.
● Effective time management skills.
Beneficial Skill:
Increased experience or knowledge is valued and may have an impact on the position.
● An understanding of carpentry and or facilities and maintenance experience.
● Spanish or other language proficiencies.
● Professional experience working with vulnerable populations, such as youth,
seniors, homeless, or those experiencing homelessness, addiction, or mental
health barriers.
● Any skills or training relevant to the position.
● A sense of humor.
Wage/Benefits:
● $20-$22/Hour based on experience - reviewed annually with the opportunity for performance-based raises.
● Part-time position from Monday through Thursdays with flexibilities for weekends.
● Professional development support for paid workshops and training.
● Flexible work schedule and generous paid time off.
● Mainspring believes in a healthy work/life balance system.
● 4-day work week most weeks, with the ability to remotely place orders with the
Oregon Food Bank from home.
TIME OFF:
● 9 total weeks Paid Time Off per year as follows:
2 weeks to be coordinated with executive director
Additional 5 weeks of Paid Time off as follows:
● Mainspring Yearly Closures
1 week spring break (Follows Portland Public School’s schedule) 1 week during the summer
1 week for Thanksgiving
2 weeks holiday closure in December
● 8 paid days off for Federal/State holidays: (MLK Day, Presidents' Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Indigenous Peoples' Day, and Veterans Day)
● Paid time off for inclement weather closures: If Portland Public School district is closed due to weather related events, all Mainspring programs will be closed as well.
It is the policy of Mainspring to provide equal employment opportunity to all employees and applicants for employment without regard to race, color, creed, religion, sex, national origin, ancestry, citizenship status, age, marital status, sexual orientation, gender identity, physical or mental disability, veteran status, liability for service in the Armed Forces of the United States or any other classification prohibited by applicable law. Mainspring works to ensure fair treatment of applicants and employees and actively enforces policies against discrimination and sexual harassment.
Fish Emergency Services, DBA Mainspring Community Pantry is located at:
● 3500 NE 82nd Ave, Portland, OR 97220
Application procedure: Email cover letter, resume, and 3 references to
lsnowwolf@mainspringpdx.org and cc kurban@mainspringpdx.org
Please do not email or call Mainspring staff directly.
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