Administrative and Communications Specialist
Community Pathways is a support services brokerage that provides case management services to adults with intellectual and/or developmental disabilities. Our mission is to assist people with disabilities to live empowered, self-determined lives through community connections.
The individuals we support live in Multnomah, Clackamas, and Washington counties, and they reflect the diverse fabric of these communities. People experience disability across class, race, gender, and ethnic identities. Some of the people we serve live with their families or friends, others experience homelessness, and others live in their own homes and apartments. We work with people who experience a wide array of disabilities, and some also experience mental health conditions and addictions.
We are seeking a full-time Administrative and Communications Specialist to support the agency with various administrative tasks and basic communication duties.
The position is approximately 90% administrative and 10% communications
Administrative tasks include
Support with day-to-day office operations, ensuring a productive work environment.
Prepare internal and external documents for team members, community partners, and the individuals we serve.
Translate written materials into individuals’ preferred language utilizing software or online sources.
Maintain and update spreadsheets and agency database.
Provide support to internal and external meetings as needed.
Place supply orders as requested.
Plan and coordinate company events, meetings, and conferences.
Occasionally run errands.
Provide administrative support to senior management when needed.
Communications tasks include
Social media account management.
Updating website.
Creating blog posts and/or newsletters.
Responding and forwarding emails from general accounts.
This is a 40-hour a week non-exempt position. Typical schedule will be Monday through Friday, 8:30am to 5pm in our main office. This position is not eligible for remote work; some accommodation of schedule may be considered depending on agency needs. Additional hours may occasionally be required.
Required Qualifications
At least one year of experience working in office management or similar administrative role.
High school diploma or equivalent.
Proficient in Microsoft Office including Word, Excel, and PowerPoint.
Knowledge of and ability to use Canva, Mailchimp, Squarespace.
Strong problem solving skills and attention to detail.
Strong organizational skills with the ability to multitask effectively.
Excellent written and verbal communication skills.
Ability to maintain confidentiality and handle sensitive information with discretion.
Ability to adapt to changing priorities and situations.
Ability to work independently and as a team.
Must be at least 18 years of age.
Must be able to legally work in the United States.
Ability to pass a criminal background check per OAR 411-340-0070 (1) (b) (e) (f).
Access to a working vehicle (or acceptable alternate means of transportation), good driving record, and required auto insurance.
Desired Characteristics
Previous experience working in social services.
Experience in administrative office work.
Experience with nonprofit communications.
Benefits
Pay starts at $24 per hour with an additional increase after a successful 90-day introductory period.
Medical, vision, prescription, and alternative care coverage (including massage therapy and naturopathy).
Paid time off starting at 2 weeks per year with an increase to 3 weeks at 2 years of service and 4 weeks at 5 years of service.
12 paid holidays off per year.
8-week paid sabbatical after 10 years of service.
401k retirement plan with up to a 6% employer match.
Mileage reimbursement.
Company laptop.
Fun, professional work environment with lots of support and encouragement to flourish!
Application Instructions – incomplete applications will not be accepted
Submit resume and a cover letter as attachments, pdf preferred
Address cover letter to Zoe Richerson
Interviews to be held the week of 3/3/25
We will only be able to contact those selected for an interview
Don’t think you meet all the qualifications? Let us decide! Studies have shown that women and people of color are less likely to apply for jobs unless they believe they can perform every job description task. We are most interested in finding the best candidate for the job and that candidate may come from a variety of backgrounds and lived experiences. If you're interested in applying, we encourage you to think broadly about your background and skill set for the role, even if you believe you do not meet all of the hiring criteria described above.
