Administrative Coordinator
Our client operates a fast-paced office environment with extensive contact with clients and employees. They demand the highest level of confidentiality and professionalism in safeguarding client and project information.
Summary:
We are looking for a strong willingness to learn and coordinate print and client management. Primary responsibility will be to communicate statuses, monitor, and handle production-related functions of direct mail campaigns. Junior Paralegals, recent college grads would be a great fit for this role
Schedule: MON - FRI 6am -2:30pm
Pay Rate: $20.00/hr.
Duties
Follow the requirements and intricacies of both digital (email, fax) and physical (Insert, folding, printing) mailings campaigns
Create mail merges and work with PDFs that will be sent to print
Manage emails in a clear, concise, and timely manner
Meet quality standards and appropriately escalate project roadblocks
Coordinate, organize, and track initial and recurring mailings
Coordinate with internal and external vendors
Assist with monthly billing activities and purchase orders for supplies and services
Provide reports to internal and external clients
Help determine the need to send a mailing or a portion of a mailing to various vendors
Create requisitions for needed supplies and services
Communicate with Clients on a daily basis by email, phone or any means given.
Qualifications
Minimum of 2 years relevant, recent work experience and High School Diploma/equivalent education
1 year of hands-on experience with Windows, Microsoft Office & Adobe Acrobat (ji
Intermediate Computer skills including copying, moving, deleting, and renaming files
Proven demonstrated ability to track complex details, work under a deadline, and maintain accuracy
Proven demonstrated ability to follow regimented instructions while learning new software
Helpful Experiences:
Knowledge of publishing, print, or design industries.
Familiarity with USPS standards and processes, mail merges and/or production printing
Experience with software such as Jira, SQL, Python or JavaScript
Experience handling confidential/sensitive company information such as HIPAA or financial data
APPLY ONLINE
Or
CALL: (971)371-4028
Or
WALK-IN: 12600 SW CRESCENT ST BEAVERTON OR 97005 Mon-Fri 9a-3p
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