Our client, a top real estate firm on Portland, OR is currently seeking a Temp Office Administrator with top notch customer service skills. The Temp Office Administrator is responsible for general administration of the real estate sales office. In addition to supporting the Branch Manager and assisting the agents, the Temp Office Administrator plays a key role in coordinating all the activities involved in, listing, sales and closings of properties. This role is very instrumental in the smooth operation of the office. The majority of the duties of this position must be performed without delay. This is a critical position affecting almost every aspect of the operation of the sales office. Position starts early February 2025. Minimum two month commitment. Monday - Friday onsite, 8am-5pm.Essential Duties and Responsibilities (including but not limited to the following): Manage aspects of transactions including: including data entry, handling earnest money (checks), scanning documents, following up with agents or staff when there are missing items or changes, ordering signs, etc. Support Manager with onboarding of new sales associates, educate sales associates on office equipment, transaction processing and other office systems, provide consistent level of support in the processing of all sell/buy transactions. Complete branch accounts payables and receivables, obtain necessary approvals and submit to accounting department. Complete all office administration tasks, including general office and business supply orders, equipment maintenance, preparation and processing of new affiliation paperwork and licenses, maintain files and oversee general office appearance and repair issues. Ensure all agents have a current real estate license. Notify branch manager if an agent has not renewed their license. Send renewed license to Licensing Department in a timely manner. Job Requirements: High School Diploma or equivalent. Two or more years' experience in a customer centric business environment with administrative responsibility. Proficiency in Microsoft Office Suite and internet-based software. Critical problem-solving skills. Strong communication skills, verbal and written. Ability to interact successfully with both internal and external customers at all levels. Basic math skills which include addition, subtraction, multiplication, division, percentage, fractions and the ability to calculate commissions. Ability to multi task, prioritize and be flexible with changing business needs in a team environment.Pay: $20/hourBeacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information:Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.We look forward to working with you.Beacon Hill. Employing the Future (TM)
