Job Posting: Executive Assistant (Tech-Savvy, Organized, Energetic & Multi-Tasker)
Location: Local candidates near Portland, Oregon or Hillsboro preferred.
Position Type: Part time. 10-15 hrs/wk
About Us:
Amanda Houston is an artist, coach, and entrepreneur creating meaningful work that inspires creativity, personal growth, and connection to nature and beauty. We’re seeking a highly organized, tech-savvy, and detail-oriented Executive Assistant to help streamline daily operations, manage projects, and provide comprehensive administrative support. If you thrive in a dynamic, creative environment and love juggling multiple responsibilities, this role could be for you!
Key Responsibilities:
Tech & Admin Support: Manage digital tools, troubleshoot basic tech issues, and maintain organized systems.
Research & Data Management: Conduct research for various projects and organize findings effectively.
Bookkeeping & QuickBooks: Manage basic bookkeeping tasks, including invoicing and financial record-keeping, with at least 3 years of experience using QuickBooks.
Filing & Document Organization: Maintain well-organized physical and digital filing systems.
Project Management: Coordinate ongoing projects, track deadlines, and support general organization.
Event Planning & Coordination: Assist with planning and coordinating art exhibitions, coaching events, workshops, and other engagements, both virtual and in-person.
Travel Planning: Research and book travel arrangements, including accommodations, flights, and itineraries.
Google Drive & Office Suite Management: Organize and maintain documents, spreadsheets, and shared files using Google Workspace or Microsoft Office.
Property Management Support: Experience with property management tasks is a plus but not required.
Photography & Video Editing: Support occasional creative tasks such as taking photos or editing videos for events or marketing materials, if applicable.
Tech-Savvy: Comfortable with digital tools and platforms, including Google Workspace, Microsoft Office, and project management tools.
At Least 3 Years of QuickBooks Experience: Proven ability to handle bookkeeping, invoicing, and financial reporting using QuickBooks.
Organized & Detail-Oriented: Strong ability to prioritize tasks, maintain order, and meet deadlines.
Proficient in Excel or Google Sheets: Ability to create, update, and manage spreadsheets efficiently.
Researcher: Able to gather, analyze, and present data clearly.
Strong Communication: Excellent verbal and written communication skills.
Proactive & Self-Motivated: Takes initiative and anticipates needs.
