Position SummaryThe Accounting Operations Manager is responsible for supporting all aspects of Nava’s accounting operations including accounts payable (A/P) and accounts receivable (A/R), Payroll, month-end close out, reconciliation, state reporting compliance, and auditing. This role reports to the Controller and assists with maintaining the general ledger system and internal controls, ensuring compliance with GAAP and FAR. The Accounting Operations Manager fulfills these duties using a high level of discretion in collaboration with Contracts, People Operations, Program Finance, Delivery Management, and Nava leadership. These responsibilities together support Nava’s culture and mission: Be Active Stewards, Pursue the Root Cause, Think Long-Term, Build Together, Inclusion is Essential and Progress Takes WorkWhat you'll doPreparing recurring month-end journal entries Preparing the reconciliation for assigned balance sheet accountsAssisting with preparing the month-end closing scheduleSupporting the review, approval and posting of A/P invoices, A/R invoices, Cash Receipts, and Labor costsAssisting with the preparation of financial workbook and presentationsReviewing and organizing incoming mailResponding to and filing state reports, including submitting payments to maintain state compliancePreparing schedules to support state filingsCoordinating with A/P to ensure accurate and timely recording with saving backupsCommunicating with Paylocity about any state notifications related to payrollResearching and resolving any issues related to state complianceSetting up new hires in system and sending temporary login passwords Adding fringe related project codes, overhead/G&A codes, and PTO accrual plan to systemReconciling salary/hourly rates, termed dates, name changes, and organization in Unanet to the data in PaylocityDeactivating user accountsResolving any import errors from Paylocity to UnanetReview A/P, A/R and Payroll day-to-day transactionsAssisting in preparing audit documentations and analysesAssisting with helpdesk tickets relating to accountingServing as a backup for processing of A/P, A/RProcessing payrollRecommending and implementing processes to improve efficienciesDeveloping and maintaining accounting policies and SOPs
