Construction / Office Assistant
A construction office assistant provides support to the construction management team, handling tasks including answering phones, scheduling meetings, managing files, preparing documents, tracking project details, updating project tracking software, and assisting office manager to ensure smooth office operations, sometimes acting as the first point of contact for clients and vendors within the construction company. Primary work will be done at the office, but may require using own personal vehicle to help with delivering supplies or materials to job sites. Job will start as part time with potential to turn into full time.
Key responsibilities may include:
General administrative tasks:
Answering phone calls and directing inquiries
Scheduling appointments and meetings
Filing and organizing documents, both physical and electronic
Copying, emailing, and mailing correspondence
Assist with Maintaining office supplies and ordering as needed
Project support:
Creating and updating project tracking.
Fielding supplies, tools, or other needs as required to the job sites.
Shop maintenance, organization, and restocking supplies.
Requirements for the position:
Strong organizational and time management skills
Excellent communication skills, both verbal and written
Coachable and can follow detailed directions
Proficiency in Microsoft Office and Windows (Word, Excel, Outlook)
Attention to detail and ability to work accurately
Ability to prioritize tasks and meet deadlines
Valid Drivers License, Reliable vehicle and insurance
Ability to lift 30 lbs on occasion.
Casual attire with good boots for construction
Desired qualifications:
High school diploma or equivalent
Some customer service experience, even if not construction related
Ability to work independently and as part of a team
