Description Job Title: Legal Administrative Assistant for Law FirmJob Description:We are looking for an organized, detail-oriented legal administrative assistant to join our growing law firm. The ideal candidate for this role is an excellent communicator, can effectively multitask and prioritize, is comfortable working in a fast-paced environment, and is committed to meeting deadlines.Major Duties:
Front-Office Reception Duties: Acts as the first point of contact for all clients, greeting them in a professional and friendly manner. You will be responsible for answering all incoming calls promptly and efficiently. Managing client inquiries, scheduling, and confirming appointments.
Client Contact: Regular interaction with the clients regarding inquiries, updates, and follow-ups.
Mail Scanning: Responsible for promptly opening, date-stamping, scanning, and digitally filing all incoming physical mail. Distributing the digital copies of the mail to the appropriate parties, ensuring all documents are properly categorized and organized for easy retrieval.
Office Administration: Provide overall administrative assistance including but not limited to drafting correspondence, maintaining electronic and physical files, data entry, and other administrative tasks as necessary. Ensures all documentation is in compliance with our firm's policies and legal requirements.
Requirements - Comprehension of VoiceMail Messages
Experience with Deliver Mail
Solid understanding of Legal Documentation
Good understanding of Outgoing Mail Packages
General familiarity with Forwards Incoming Mail
Wide ranging experience with mailrooms
Well-founded grasp of Email Correspondence
Receptionist Duties experience
Hands-on experience with Scan Documents
Skills in Sort Incoming Mail
Deep understanding of Deliver Mail
Practical knowledge of mail distribution
Quality experience with mail processing
Previous experience working with Prepare Outgoing Mail
Knowledge of Client Relations
Experience with scanning
Solid understanding of Administrative Office
Prior experience with Scanning Documents
Proven knowledge of Distribute Incoming Mail
Knowledge of Legal Correspondence
Email Correspondence experience
Earlier work involving Outgoing Mail
Strong communication and interpersonal skills
Internet research skills
At least 1 year of Administrative Assistant experience, preferably in a legal environment - Capable computer skills including word processing, spreadsheets and presentation software, as well as databases and customer database systems
Apply in confidence today - this position will be staffed by the end of the week! Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .