At SMI Property Management, we’re dedicated to strengthening our talented team to deliver exceptional service to both property owners and tenants. We’re currently seeking a motivated and detail-oriented Leasing Coordinator to join our Keizer office.
POSITION: Leasing Coordinator
OVERVIEW: The Leasing Coordinator supports the resident onboarding process from screening approval through move-in. This role is responsible for reviewing applicant screenings, coordinating move-in logistics, preparing lease documentation, entering resident and rental information into property management software, and serving as the primary point of contact during the final stages of the leasing process. The ideal candidate is a strong communicator with excellent administrative skills and the ability to manage multiple move-in timelines with precision and professionalism.
KEY RESPONSIBILITIES:
Review completed screening reports for accuracy and completeness
Communicate with approved applicants regarding next steps and move-in requirements
Coordinate and confirm move-in dates with new residents and internal teams
Prepare and issue lease agreements, addenda, and required move-in documentation
Provide new residents with welcome materials, property rules, and contact information
Enter new resident information, rental terms, rent amounts, and security deposits into property management software
Coordinate door lock changes prior to scheduled move-in dates
Ensure all move-in tasks are completed and documented according to company procedures
Maintain accurate digital records of lease files, communication logs, and move-in timelines
Collaborate with leasing, maintenance, and property management teams to ensure units are move-in ready
Transition resident communication to the on-site or property management team upon completion of move-in
REQUIREMENTS:
High school diploma or equivalent required (Associate’s or Bachelor’s degree preferred)
2+ years of experience in leasing, administrative, or office support in property management.
Excellent organizational and time management skills
Strong written and verbal communication skills
High attention to detail, especially with documentation and data entry
Proficient in Microsoft Office and property management software (e.g., AppFolio, Tenant Tech, etc.)
Ability to manage multiple priorities and meet deadlines in a fast-paced environment
Professional and customer-focused demeanor
COMPENSATION and BENEFITS:
Pay: From $25.00 per hour
Schedule: Full-time | Monday – Friday, 8:00 AM – 5:00 PM
Location: This is an in-office position based at our Keizer office, with occasional visits to properties. Remote work is not available.
Benefits include:
Medical, Dental, and Vision Insurance
Paid Time Off
Enrollment in OregonSaves Retirement Program
Basic and Voluntary Life/ADD Insurance
Long-Term Disability Income Insurance
Employee Assistance Program (EAP)
Digital Wellness/ID Theft Protection
Legal Coverage
Pet Insurance
To apply, please visit the Careers page on our website to download and submit an Employment Application: www.smiproperty.com/careers
