Description We are in search of a diligent Administrative Coordinator to join a Financial Services company, based in BALA CYNWYD, Pennsylvania. You will be primarily responsible for managing the front desk, dealing with office administration, and coordinating Executive’s calendars and travel arrangements. This position offers a contract to permanent employment opportunity.Responsibilities: Manage and coordinate office administration and procedures to ensure organizational effectiveness and efficiency. Handle scheduling, set up, and break down of conference rooms. Oversee front desk operations, greeting, and directing clients and visitors as needed. Coordinate and manage Executive’s calendars and travel arrangements. Handle and maintain office inventory, placing supply orders when necessary. Manage and respond to incoming and outgoing mail. Handle e-mail correspondence, answering phone calls, and relaying messages. Liaise with internal and external parties on administrative matters. Ensure the front office and breakrooms are kept clean, organized, and presentable. Assist with administrative projects as needed.Requirements Minimum of 2 years of experience in an administrative role within the financial services industry Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook Experience with data entry and managing multi-line phone systems Strong customer service skills and experience in concierge services Excellent interpersonal skills and ability to work effectively in a team Experience in organizing and maintaining files and records Familiarity with administrative assistance tasks and procedures Strong attention to detail and problem-solving abilities Excellent written and verbal communication skills Ability to prioritize tasks and manage time effectively High level of professionalism and ability to maintain confidentiality Proactive and self-motivated with a strong work ethic. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .
