Operations Coordinator - OPERA011403
DESCRIPTION/RESPONSIBILITIES:
Position Title: Operations Coordinator (S2)Role
Supports a Regional Fiber Engineering Team with assigned tasks, projects and could include, but is not limited to, the following: correspondence, various administration tasks, tracking project deliverables, dates and monitoring deadlines, running daily and weekly reports from various databases, provides regular and timely reports highlighting variances as they arise and managing office locations (supplies, meeting support).Responsibilities
Updates necessary tracking system(s) to ensure that status updates are maintained with complete accuracy, including third party management systems specifically Power BI and Excel.
Creates and distributes correspondence relevant to the team, project or program (internal and external).
Manages financials and invoicing inbox for the District Operations & Engineering teams, communicating with local vendors and reporting on monthly financial targets.
Assists with administrative preparation for various meetings.
Assists third-party vendors with their compliance status to ensure on-time payment.
Communicates issues to management prior to reaching critical status.
Develops and maintains accurate and complete files for projects and programs; continues to monitor for integrity and completeness.
Provides ad hoc reports as requested.
Provides additional administrative support as required, including support on quarterly workflows.Education/Certifications
High school diploma or equivalent
Associate degree or equivalent work experience preferredExperience/Minimum Requirements
One (1)+ years in a general business environment with project coordination and/or administrative support experience preferredOther Skills/Abilities
Software skills using Microsoft Office and ability to quickly learn a variety of new tracking and software programs
Power BI skills preferred
Excellent organizational/administrative skills
Strong interpersonal skills
Strong Excel, Visio, Word and PowerPoint skills
Ability to thrive in a dynamic problem-solving environment
Ability to multi-task in a fast-paced environment
Customer service orientation with a strong problem-solving approach
Strong communication skills
Basic telecommunications experience/knowledge preferredOrganizational RelationshipReports to: Manager Fiber EngineeringTitle(s) of direct reports (if applicable): N/AWorking Conditions: This role falls into our hybrid work model working in the office Tuesdays, Wednesdays, and Thursdays. On Mondays and Fridays, teammates on the hybrid schedule will have the option to work from the office or home. There is an expectation of collaboration with teammates and stakeholders for moments that matter that could require travel.Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)Equal Opportunity Employer-minorities/females/veterans/individuals with disabilities/sexual orientation/gender identity
