Reference #: 4759670
THE POSITION
Are you a detail-oriented and driven professional with excellent interpersonal skills, eager to build a rewarding career in public service? The Pennsylvania Department of Health (DOH) is seeking a dedicated Administrative Officer to join our team. In this role, you will provide essential administrative support by applying DOH and Commonwealth policies, procedures, and systems to ensure the smooth, efficient, and timely operation of programs and administrative functions. If you are passionate about applying your skills to contribute to impactful initiatives and grow into a fulfilling career, we encourage you to apply today!DESCRIPTION OF WORKIn this position, you will act as the liaison between the Office of Operational Excellence, the Office of Health Equity, and the DOH Human Resource (HR) Office. You will collaborate with supervisors and HR staff to fill vacancies, manage staff onboarding and offboarding, address labor relations issues, and serve as a resource for office staff on HR-related matters. Additionally, you will assess office needs, coordinate the acquisition and replacement of hardware, and oversee the monitoring and usage of office hardware and software inventory. You will manage the configuration and utilization of these assets to support the delivery of public health services. In this position, you will also schedule interviews, coordinate calendars, arrange meetings, and distribute information to ensure that all team members stay informed about relevant updates. Your decision-making will be critical, requiring you to resolve issues, interpret policies and procedures, attend training, and seek guidance from experienced staff when needed.Interested in learning more? Additional details regarding this position can be found in theposition description.Work Schedule and Additional Information:
Full-time employment, 37.5 hours per week
Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch.
Telework: You may have the opportunity to work from home (telework) part-time. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.
Salary:In some cases, the starting salary may be non-negotiable.
You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
REQUIRED EXPERIENCE, TRAINING & ELIGIBILITYQUALIFICATIONS
Minimum Experience and Training Requirements:
Two years of experience in varied office management or staff work; and bachelor's degree; or
Any equivalent combination of experience and training.Other Requirements:
You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
You must be able to perform essential job functions.How to Apply:
Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
Failure to comply with the above application requirements may eliminate you from consideration for this position.Veterans:Pennsylvania law (51 Pa. C.S. 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment. a.gov/Additional%20Info/Pages/default.aspx and click the Veterans' Preference tab or contact us at ra-cs-vetpreference@pa.gov.Telecommunications Relay Service (TRS):711 (hearing and speech disabilities or other individuals).If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.EXAMINATION INFORMATIONCompleting the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
Your score is valid for this specific posting only.
You must provide complete and accurate information or:
your score may be lower than deserved.
you may be disqualified.
You may only apply/test once for this posting.
Your results will be provided via email.The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
